Job description

General Description

Performs moderately complex (entry-level) contract management work. Work involves developing and evaluating a broad range of contracts including being a liaison to County officials through professional consulting, advising and analysis of procurement functions with strong problem solving and critical thinking skills. Works under close supervision, with minimal latitude for the use of initiative and independent judgment.

Examples of Work Performed

Develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications

Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies

Evaluates expenditure data and makes projections to ensure appropriate use of funds

Serves as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements

May coordinate and facilitate procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings

Negotiate contracts, contract renewals, and amendments

Prepares specifications for requests for bids

May monitor legal and regulatory requirements pertaining to contracting

May recommend the cancellation of contracts and assist in the dispute resolution process

May recommend changes to solicitation and contract boilerplate documents and other contract-related documents

May assist in preparing and distributing contracting/procurement reports

Performs related work as assigned

Education and Experience

Associates degree in finance, accounting, economics, marketing, international business, business management or related field

One (1) year of administrative experience

One (1) year of procurement or supply chain management experience in the procurement of goods and services and understanding of local, state, and federal purchasing practices preferred

Two (2) years of related experience may be substituted for one (1) year of education

Certificates, Licenses and Registration:

Must have a current valid Texas motor vehicle operator’s license

Must be able to be insured by the County’s insurance carrier

Knowledge, Skills and Abilities

Knowledge of purchasing methods and procedures, of assigned commodities and products on the open market, of supply sources, and of the Generally Accepted Accounting Principles (GAAP)

Ability to evaluate bids, to develop methods and procedures for locating supply sources, and to maintain a system of record keeping

Ability to plan and organize assignments and functions effectively

Ability to assess priorities and provide overall assistance

Ability to assess problems and develop approaches to resolve them

Ability to work individually and in a team setting

Skill in displaying a high degree of tact in dealing with elected officials, department heads, or the general public

Must demonstrate excellent critical thinking and problem solving skills

Must demonstrate excellent written and oral communication skills

Must demonstrate strong work ethic and self-motivation to meet deadlines

Must pay attention to detail, maintain a system of record keeping, maintain effective working relationships with others, and communicate effectively at all levels of the organization

Must demonstrate proper interaction with elected officials, department heads, department staff, business organizations and the general public

Job Type: Full-time

Pay: $38,299.00 per year

Schedule:

• 8 hour shift

Work Location: In person

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