About the Position

Performs a variety of skilled administrative and clerical duties related to human resources and payroll activities, such as preparing semi-monthly payrolls, maintaining accuracy of databases, assisting employees with HR/Payroll issues, etc.

Duties and Responsibilities

Payroll

• Prepare payroll for timely, accurately, and compliantly processing semi-monthly payroll
• Processes employee Time & Attendance data to payroll and reconcile variances
• Ensure employees and supervisors approve time sheets and vacation requests
• Provides training as needed (i.e. department head, staff) to ensure compliance and full utilization of tools
• Create reports as needed
• Audit, process, and/or reconcile payroll documents such as:
  • Time off records
  • Benefits
  • Earnings
  • Deductions
  • New Hires
  • Employee Changes
  • Garnishments
  • Employee Verifications

General HR Duties

• Supports Onboarding & Offboarding
• Screen applicants
• Screening resumes/applications
• Scheduling interviews for others
• Checking references
• Background checks
• Assisting Core Partners
• Process termination paperwork
• Send new hire and exit interview surveys
• Data Integrity
  • Prepares and maintains employee databases and files, assuring accuracy, compliance, and confidentiality
  • Updates HRIS database with new and changing information
  • Provides vendors with accurate eligibility information
  • Compiling data and preparing routine and special reports
  • Respond to employment verifications and surveys as needed
• HR Support
  • Act as first point of contact for employee questions and direct as needed
  • Provide employees with general training on SFPA administrative programs and practices, such as google, paylocity, salesforce, etc.
  • Process and track Employee Leave of Absences (LOA)
  • Ensure required HR posters are up to date and maintained accurately
  • Providing information to employees on policies and procedures and benefits
  • Assisting employees to sign up/apply for benefits
  • Assist with employee salary budget planning and coordination
  • Participates in developing Finance and Administration department goals, objectives, and systems
  • Provides backup of duties for Administrative Team
  • Participates and collaborates in special projects assigned by HR Manager
  • Correspond with HR vendors as needed
  • Participating in employee activities

Qualifications

• 1 years minimum experience in payroll & administrative duties
• Familiarity in Paylocity, Google products/platform, and common office software platforms
• Excellent written and verbal communication skills
• Able to think strategically, keeping the big picture and broad institutional objectives in mind, while also being detail and analysis-oriented
• Exemplify highest standards of integrity, professionalism, discretion, excellence and accountability; demonstrates emotional intelligence and self-awareness; inspires confidence and trust; welcomes feedback
• Highly collaborative; a leader and team player able to motivate and organize staff and volunteers and bring together different departments within the institution to work towards shared goals; appreciates impact of his/her/their work on colleagues and SFPA's success
• Exercises initiative to identify and solve problems with drive, flexibility, resourcefulness, and creativity
• Able to work well under pressure and adapt easily to changing situations and priorities; exercises good judgment and stays focused on overarching goals
• Able to interact in an effective, tactful, and professional manner internally, externally and with the public at large; responds graciously and promptly to the needs and requests of others

Title: HR Assistant

Reports to: HR Manager

Schedule: Full-time, non-exempt (eligible for overtime), typically 30 hours/week

Monday-Thursday with occasional evenings and weekends as needed

Salary: $34.65 to $38.36/hr.

Location: Hybrid (with at least 1-2 days/week working in office)

Updated: January 2023