Job Summary:

Under the general supervision of the HR Services Associate Director, the HR Assistant will work collaboratively with a team of HR Business Partners to perform routine human resources activities and provide general administrative support. This position will work within HR Services to support nearly 1,500 SMPH employees across multiple functional areas in Human Resources such as recruitment, compensation, and employee lifecycle transactions.

The University of Wisconsin School of Medicine and Public Health (SMPH) is committed to improving the health of Wisconsin and beyond through service, scholarship, science, and social responsibility. As our mission states, "Together, we are advancing health and health equity through remarkable service to patients and communities, outstanding education, and innovative research."

The HR Services team is responsible for providing centralized human resources services for nearly 8,000 employees within SMPH in support of this mission. We provide consultation and guidance for faculty, staff, and students on UW-Madison and SMPH policies and procedures. We are an open, engaged, and collaborative team that believes in approaching our work with integrity and accountability; compassion; diversity, equity, and inclusivity; and excellence.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities:

Performs routine human resources activities and provides general administrative support in more than one functional area such as recruitment, classification, payroll and benefits for a work unit. Serves as a resource contact disseminating information on rules, regulations, procedures, and statutes.

• 20% Interprets, applies, and disseminates routine recruitment and staffing policies, procedures, and options to leadership and employees; recommends best strategies according to established objectives and goals
• 40% Assists with recruitment, personnel resource allocation, new employee orientations, and maintenance of employee records according to established policies and procedures
• 20% Prepares and organizes routine administrative communications, resources, and reports and maintains office equipment and supplies, under close supervision
• 20% Receives and responds to inquiries in-person, via email, and through various communication mediums and relays information to appropriate entities

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree

Qualifications:

Work Schedule:

Monday - Friday 7:45am - 4:30pm or approved by supervisor.

Work Type:

Full or Part Time: 80% - 100%

Fully remote work available, but not required. If the incumbent chooses to be fully remote, work will be performed at an offsite, non-campus work location. If the incumbent chooses to be partially remote, it is anticipated that some work will be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications
The starting salary for the position is $20 per hour but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.

How to Apply:

You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.

At UW School of Medicine and Public Health, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role, we encourage you to apply even if you're not sure you meet all of these qualifications.

Contact:

Aisha Liebenow
liebenow@wisc.edu
608-262-5743
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

HR Assistant(HR007)

Department(s):

A530260-MEDICAL SCHOOL/ADMIN/HUMAN RESOURCES

Employment Class:

University Staff-Ongoing

Job Number:

269300-CP

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.