How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume or CV. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Institute for Social Research (ISR) is searching for an HR Assistant, to join the Human Resources team. You will provide customer-focused HR assistance to research centers handling administrative and transactional support for HR processes.

Mission Statement

The mission of the Institute for Social Research (ISR), the premier university-based social science research institute in the world, includes the development, conduct, and dissemination of groundbreaking social science research, as well as the training of future generations of social scientists. ISR research and training is conducted across the five centers through the efforts of more than 300 primary and supplemental faculty, 600 regular staff, and upwards of 1,000 contingent (temporary) staff located across the country. Each of the Institute’s five research centers has unique human resources needs and strategies.

Why Work at Michigan?

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Vision, dental, and life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Learning resources and tuition reimbursement
• Learn more about U-M benefits.

Responsibilities*

• Process HR transaction requests (such as hires, terminations, transfers, changes additional pays, etc.) in pathways for student and non-student temporary positions as well as staff. Will claim, update, and close out tickets using the TDX Team Dynamix Case Management system for communicating with requestors and for tracking.
• Use HR automated tools, gather information and metrics and audit data for forms. Maintain organizational charts.
• Respond to general HR inquiries, interpret policies and procedures, and provide advice. Coordinate with the Shared Services Center and Payroll when needed.
• Assist HR staff with training and other HR related projects and administrative duties as needed.
• Handle inquiries for HR compliance requests received.
• Post temporary jobs, assist with networking jobs based upon sourcing goals, and assist with reference checks as requested in consultation with other HR team members.
• Assist with new employee hiring processes including submission and tracking of remote I-9 requests as needed. Track and notify units of I-9 expiration dates.
• Assist with offboarding processes.
• Provide general administrative support, including filing, ordering office supplies, and purchasing card reconciliation.
• Maintain employee records, files, confidential documents and information in compliance with legal requirements, University protocols, and retention requirements.
• Performing periodic audits of files and data including, email groups, staff lists, personnel files.
• Answer and resolve inquiries via phone, email, and from walk-in guests. Creating a welcoming atmosphere and providing excellent customer service for the HR team in all interactions with faculty, staff, students, and guests.
• First point of contact for employees requiring HR services, which requires on-site presence most days.
• Other duties as assigned.

Required Qualifications*

• High school degree with at least 2 years of related HR experience
• Proficient standard office computer skills (i.e. Microsoft Office, Google)
• Ability to communicate effectively with candidates and employees with diverse backgrounds at all levels of the organization
• Attention to detail
• Excellent organizational skills with ability to prioritize multiple concurrent duties
• Ability to maintain a high level of confidentiality
• Proficiency working with an Applicant Tracking System
• Proficiency working with a Human Resource Information System
• Effective communication skills

Desired Qualifications*

• Bachelors’ degree in a related field
• Experience working with an Applicant Tracking System
• Experience working with a Human Resource Information System
• HR experience in a higher education setting
• Knowledge of PeopleSoft and/or Service Now

Work Schedule

This position is eligible for a hybrid work schedule, working at least three days per week on-site in Ann Arbor, MI after an initial training period. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.

Underfill Statement

The requirements listed reflect an HR Assistant Intermediate level expectation with a salary range of $42,000-$50,000. Candidates with lesser experience are encouraged to apply and may be considered if the primary goal is not met as an HR Assistant Associate. Candidates with 0-2 years experience, will have a salary range of $37,000-$42,000.

Additional Information

The Institute for Social Research (ISR) at the University of Michigan seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning.

Application Deadline

Job openings are posted for a minimum of 14 calendar days. This opening may be removed from posting boards and filled anytime after the posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely and temporary workers. More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.