Job description

POSITION SUMMARY Under the supervision of the HMS Chief People Officer, the Human Resources Specialist performs basic clerical functions related to the human resources department.

POSITION ACCOUNTABILITIES

1. Daily filing and scanning of employee documents and related materials

2. Create new employee personnel files

3. Maintain and update employee personnel file

4. Close and file terminated employee files

5. Management of application process a. screening applications/applicants b. processing applications as appropriate, logging applications in compliance with state and federal regulations d. provide support to hiring supervisor in appropriate interviewing processes

6. Maintain employment applications

7. Log applications in accordance with Federal and State guidelines

8. Maintain training logs for all HMS employees

9. Message taking, photo copying, faxing, and prepare correspondence and other HR materials as directed.

10. Prepare, distribute, and collect benefit enrollment forms including medical, dental, life, short term disability, and long term disability as appropriate

11. Prepare, distribute, and collect 401(k) forms as appropriate.

12. Prepare, distribute, collect appropriate signatures, maintain, and audit for accuracy pay roll change notices

13. Monitor leave for FMLA, workers compensation, short term disability, long term disability of other leave as required.

14. Prepare and distribute COBRA notices compliant with State and Federal requirements

15. Maintain spread sheets, logs, and data bases as assigned

16. Create and prepare forms as requested

17. Distribute, collect, monitor, document and track evaluations for employees, 90 day and annual in a timely manner. Ensure evaluations are appropriately scored, and merit increases are reported to HR Director and supervisor.

18. Distribute, collect, monitor, document and track initial and annual TB testing, vaccinations, and questionnaires as appropriate.

19. Assist CPO and other HR staff with all aspects related to department functions as needed.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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