Job description

SUMMARY:

The HR Coordinator serves as an integral part of the HR team and plays a critical role in assisting the department by providing a wide variety of support to ensure the effective operations of the HR office. The HR Coordinator will perform duties related to responding to various informational requests, filing, maintenance of physical and electronic records, generating reports, and completing daily tasks in support of HR operations. The ideal candidate for this role enjoys database operations, will have strong working knowledge of HR functions and procedures (e.g., recruitment, workers compensation, HRIS, etc.). The HR Coordinator will provide professional assistance/advice to management teams and associates, have proven experience completing daily tasks in support of HR operations and department initiatives, and will provide a variety of professional-level human resources, and administrative activities in support of Merete Hotel Management’s operations.

ESSENTIAL FUNCTIONS:

• Provide support to special projects as assigned by the HR Director, addressing complex day-to-day operations and initiatives of the HR Department.
• Manages the workers comp claim process for the life of the claim.
• Maintains Human Resources Information System records and compiles reports from database.
• Assist the HR Director as a second point of contact to employees regarding employee relations inquiries, necessary communications, policies and procedures and other functions of the human resource department
• Participate in the administration of employee benefit programs, including Associate Wellness Program, new hire enrollment and open enrollment.
• Assist with processing leave of absence (LOA) requests for eligible staff by establishing tracking status of existing leaves, developing correspondence regarding benefits, and communicating with HRBPs regarding the status.
• Prepare and review employment documentation for compliance along with state and federal reporting requirements (i.e., OSHA 300 Log)
• Assists with recordkeeping related to recruitment, employment life cycle, and other personnel matters.
• Assist with design and implementation of various associate development and training programs; informs supervisors and associates of available training opportunities.
• Reviews, verifies, and processes associate data. corrects errors and enters information into HRIS.
• Serves as receptionist for the department answering telephones, assisting walk-in visitors, and monitoring departmental email inbox; explains department procedures, responds to inquiries, and/or refers to appropriate personnel or department
• Responds to requests for employment verification from external entities, including state organizations and employers (i.e., unemployment claims).
• Opens and distributes all incoming U.S. mail (i.e., date stamp and distribute to appropriate Merete personnel for further processing).
• Serves as a back-up for other HR team members as directed including special projects or overflow work as directed.
• Serves as member to the safety committee, compiles monthly safety committee reports, creates monthly agenda, and takes minutes during safety committee meeting (PENDING)
• Assists in planning and coordinating events including, but not limited to, new hire orientation, new hire luncheons, employee recognition, etc.
• Recommends process improvements as it relates to HR initiatives
• Prepares and distributes monthly birthday and anniversary cards.
• Consistently at work and on time, follows instructions and accepts feedback.
• Regular and reliable attendance and punctuality are essential functions of this position.
• Follow all safety procedures.
• Follow all appropriate policies and procedures while constantly striving to improve all standards of operation.
• Performs other duties, as assigned.

PHYSICAL DESCRIPTION:

Constantly sitting – standard office furniture (padded swivel chair, and car seat.) Frequently standing/walking around Merete Hotels managed properties. Occasional climbing of stairs. Ability to operate computers, phones, copier/fax machines and other standard office equipment. Motions required for in and out of vehicle. Navigation of outdoor and uneven terrain as needed. Move/transport average weight frequently 10 lbs. Maximum weight occasionally 20 lbs. Pushing/pulling average weight frequently 10 lbs. Maximum weight occasionally 20 lbs.
WORKING CONDITIONS:
Exposed to general office environment with noise from computers, office machines, fluorescent lighting, telephones, and conversation. noise, printer noise, telephone noise and general office environment. Could include exposure to fumes, chemicals, vibrations, humidity, cold, heat, dust, and noise. Reliable transportation needed for frequent driving and travel. Exposed to various weather conditions when making property visits. Must adhere to the Company’s safety standards and procedures.

MINIMUM QUALIFICATIONS:

• Minimum of 2 years of functional experience in Human Resources and HR Technology (i.e., HRIS, ATS, HCM system, etc.). Knowledge / experience in Human Resource to include, Federal and State employment law, talent acquisition/recruiting, HR compliance, performance management, learning and development, benefits administration, payroll processing, worker’s compensation/safety OR
• An equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.

SUCCESS FACTORS:

• Knowledge of federal, state, and local employment laws in employee related practices including FLSA, FMLA, HIPAA, EEO, ADA, and other related compliance areas.
• Experience utilizing database systems and performing data entry with a high level of accuracy and attention to detail while ensuring compliance with organization policy and state/federal law.
• Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information; ability to compose and prepare correspondence, assists in designing and producing technical information handouts; technical charts, tables, templates, and forms; demonstrated proofreading and editing skills.
• Create, maintain, update, enter and retrieve data records by utilizing MS Word, Outlook, SharePoint, and Excel programs and a specialized database system(s).
• Ability to take initiative and be self-motivated, creative, and able to perform duties with minimal direction and supervision

• An engaging and collaborative style in working in a team environment with HR team, all levels of management, associates, vendors, and consultants by phone, in person, or through correspondence.
• Strong organizational skills including the ability to prioritize, handle multiple projects simultaneously, and meet deadline
• High customer service skills and problem-solving abilities.
• Ability to maintain a high degree of confidentiality and to deal discretely with confidential information.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Location: 840 Beltine Rd. Suite 202, Springfield, OR 97477

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Springfield, OR 97477: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• Organizational skills: 1 year (Preferred)
• Data entry: 1 year (Preferred)

Work Location: One location

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