Job description

General Summary:
Works as an integral part of the Human Resources Department providing assistance to associates in HR related matters. Works closely with Distribution Center Managers to ensure records and pay rates are correctly applied and maintained.

Essential Job Functions:

• Recruiting & Hiring
• Create/post all internal job openings and setup job files
• Primary contact with all applicants
• Utilize text system for applicant communication
• Maintain Applicant Tracking System w/ notes
• Update tracking system with status changes
• Coordinate all steps of hiring events & orientation
• Handle pre-employment drug testing
• Create new hire packages
• Create new associates files
• Monitor completion of new hire paperwork, forward to appropriate areas
• Create attendance work sheets for all new hires
• Order Badges
• Advise managers of new hire start dates
• Complete I9 forms
• Conduct New Employee Orientation Program
• Handle all administrative tasks for hiring (badges, files, drug tests, etc.)
• Data Entry/Lawson Changes
• Enter all new hires into system
• Enter all “No Starts” (candidates who accept offer who are no show)
• Make address changes, terminations, shift/department changes, reviews, & pay rates, in system Resolve badge problems and request new badges
• Unemployment Claim base information entry
• Worker Compensation Tracking
• Administrative
• Point person for all front desk activity
• Maintain all visitor safety records
• Keep front areas clean, organized, and stocked
• Handle all administrative tasks for hiring (badges, files, drug tests, etc.)
• Assist with HR Associates Questions concerning pay, benefits, etc.
• Unemployment Claim base information entry
• Worker Compensation Tracking
• Distribution Center Activities
• Assist associate with HR issues and/or direct to appropriate individual
• Assist with HR Associates Questions concerning pay, benefits, etc.
• Back-Up to HR Department
• Kronos (Payroll)
• Audit payroll
• Resolve payroll problems
• Back-Up for Attendance Tracking

Track personal time, tardies, vacation, and floating holidays for all hourly associates
Maintain attendance record for all hourly associates
Monitor attendance and complete and distribute counseling forms to managers

In the absence of the General Manager’s Administrative Assistant, act as backup

Qualifications/Basic Job Requirements:
High school diploma or equivalent required. PHR certification preferred. Thee years administrative office experience required. Previous Human Resources experience preferred. Must be able to handle multiple tasks and work well under pressure.

Physical Requirements: These are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. Upon request for a reasonable accommodation, the Company may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates, and the proposed accommodation.

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