Job description

About us

Little Sisters of The Poor is a non profit international congregation of Roman Catholic women, founded in 1839 by Saint Jeanne Jugan. Together with a diverse netowrk of collaborators, we serve the elderly poor in over 30 countries around the world.

What Sets Us Apart

Continuing the work of Saint Jeanne Jugan, our mission is to offer the neediest elderly of every race adn religion a home where they will be welcomed as Christ, cared for as family and accompanied with dignity until God calles them to himself.

Nurturing Communities For Better Living

Our vision is to contribute to the Culture of Life by nurturing communities where each person is valued, the solidarity of the human family and the wisdom of age are celebrated, and the compassionate love of Christ is shared with all..

Our work environment includes:

• International workforce
• Growth opportunities
• Company perks

JOB DESCRIPTION

Summary/Objective:
The Human Resources Assistant is responsible for payroll processing, clerical duties, and assistance to the Human Resources Manager. The Human Resources Assistant is also responsible for scheduling, purchasing and, stocking of supplies of the Home. These services are consistent with the Home's standards and philosophy and are in compliance with all regulations, codes, policies and procedures that govern the facility.

Essential Functions:

Demonstrates the core values of the Little Sisters of the Poor in a respectful, welcome, and spirit of helpfulness toward the Home’s employees in their Human Resources and payroll needs, striving at all times to help them succeed in their various roles in the mission of St. Jeanne Jugan here at Holy Family Residence;

• Prepare payroll for processing and coordinate all corresponding paperwork for payroll;
• 3. Responsible that payroll processing and pay practices are completed with accuracy, incorporating good stewardship principles and according to wage and hour compliance;
• Coordinate corresponding paperwork for benefits, garnishments, etc.;
• Coordinate with lay and Sister supervisors to monitor and adjust errors in the bi-weekly time and attendance system;
• Responsible for Payroll Based Journal Reporting quarterly which includes reviewing the report for accuracy and that the report is submitted by the deadline;
• Assist in New Hire Orientation and obtaining required new hire paperwork as needed;
• Responsible for various clerical duties, including filing and upkeep of the personnel folders and assisting the Human Resources Manager when needed;
• Monitor Relias training to ensure staff completion and that supervisors are updated on completion status;
• Assure strict confidentiality of all information (including health) associated with the Human Resources department as well as that of all elderly residents, Little Sisters of the Poor and volunteer associates;
• Attends Home’s staff development programs as required;
• Promotes a culture of safety;
• Accurately prepare and maintain the Home’s CNA and Nursing Master Schedules, ensuring State mandated minimum staffing requirements are achieved. Coordinate witH individual nursing community, lay and Sister supervisors to ensure employee skill level and assignments represent an effective match;
• Notify lay and Sister supervisors of staffing shortages on a timely basis and coordinate coverage if warranted;
• Complete purchasing which includes reviewing pricing and taking discounts when available for the Home weekly to ensure supplies are ordered based on the need of the Home;
• Stock supplies that are delivered to the Home weekly;
• Demonstrate flexibility to meet the needs of the Human Resources Department and the Home;
• Perform any other duties necessary to fulfill the primary duties and responsibilities of the position, as well as those assigned by the Supervisor, Administrator, or Mother Superior.

Core Competencies:

1. Leadership:

A. Emotional stability to deal effectively with stress created by personnel concerns, disabilities and the aging process, organizational change, and working cooperatively as part of the health care team.

2. Communication:

A. A positive influence to promote and direct a wellness environment where-in staff choose to be motivated, engaged and happy.

B. Respond to established protocol in emergency situations threatening the safety of staff and Elderly Residents at the Home. This includes the ability to assist with a possible evacuation.

C. Display compassion, kindness and respect toward everyone who lives, works or visits at the Home.

D. Communicate effectively in English and tap available resources for personnel where English is a second languages.

3. Analytical and Critical Thinking:

Ability to balance critical thinking skills with initiative and a collaborative spirit.

4. Technical competencies:

Proficient in essential software programs, including payroll programs and data management report tools. The ability to use basic office equipment appropriately.

Qualifications (including Education and/or Experience):

• Must be a High School graduate; college degree preferred.
• Must have two (2) years’ experience working as a Human Resources Assistant and Payroll Clerk;
• Must be able to multi-task;
• Must have adequate knowledge of Microsoft Office;
• Must possess good written and verbal communication skills;
• Must be able to read, write and understand English;
• Must be able to perform related duties/tasks with a minimum of supervision or direction;
• Must have a basic knowledge of State and Federal regulations and guidelines governing Human Resources and Payroll.

Work Environment and Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers/printers, phones, photocopiers, filing cabinets and fax machines. The noise level is quiet to moderate.

While performing the responsibilities of the Human Resources Assistant’s job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Human Resources Assistant

Professional Standards of Attire

Business casual attire is the professional standard and is expected for general office work. For meetings and/or events related to the position or when representing the Home at an event, whether in-house or outside the Home, professional attire is expected.

Position Type/Expected Hours of Work

This is a full-time position, and general days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.; however, this position will occasionally require long hours and flexibility, since the health care environment necessitates around-the-clock staffing and payroll deadlines. Weekend, evening and night hours may be required occasionally.

AAP/EEO Statement

Little Sisters of the Poor at Holy Family Residence provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Our organization is currently in search of an energetic and enthusiastic Human Resources Assistant to join our team. In this role, you will be primarily responsible for answering incoming calls and assisting employees with their HR related issues. You will also be required to present accurate, useful and timely information to managers so they can make decisions and continue managing employees effectively.

Responsibilities:

• Run payroll reports.
• Interact with staff to find solutions to problems.
• Make travel arrangements for staff.
• Be able to update staff about company policies and procedures.
• Communicate with consultants regarding eligibility for benefits., etc.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Weekend availability

Supplemental pay types:

• Bonus pay
• Commission pay
• Signing bonus
• Tips

Ability to commute/relocate:

• Saint Paul, MN 55102: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Human Resources Assistant: 2 years (Preferred)

Work Location: In person

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