Job description
Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunities. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges allow every Virginian to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.
The IT Procurement Specialist is the primary specialist to assist with the establishment and renewal of VCCS technology contracts in accordance with the VCCS Procurement Policy and Standard. The procurement specialist reports directly to the Director of the Office of the CIO. The procurement specialist functions as a team member, supporting IT staff with their technology procurement needs in consultation with procurement staff at the VCCS Shared Services Center. This includes working to facilitate the contract process by assisting with sourcing and identification of authorized contract vehicles. The procurement specialist utilizes and maintains records for assigned small purchase credit card. The procurement specialist also supports the departmental budgeting process. The position is non-public facing.
The IT Procurement Specialist is the primary specialist to assist with the establishment and renewal of VCCS technology contracts in accordance with the VCCS Procurement Policy and Standard. The procurement specialist reports directly to the Director of the Office of the CIO. The procurement specialist functions as a team member, supporting IT staff with their technology procurement needs in consultation with procurement staff at the VCCS Shared Services Center. This includes working to facilitate the contract process by assisting with sourcing and identification of authorized contract vehicles. The procurement specialist utilizes and maintains records for assigned small purchase credit card. The procurement specialist also supports the departmental budgeting process. The position is non-public facing.
Main responsibilities of this position are as follows:
1. Act as a liaison between System Office IT staff and procurement staff to facilitate technology procurements.
2. Ensure that technology renewals occur timely to avoid any lapses in service.
3. Utilize eVA, the Virginia State Procurement system, to create purchase requisitions and purchase orders and perform receiving against purchase orders.
1. Act as a liaison between System Office IT staff and procurement staff to facilitate technology procurements.
2. Ensure that technology renewals occur timely to avoid any lapses in service.
3. Utilize eVA, the Virginia State Procurement system, to create purchase requisitions and purchase orders and perform receiving against purchase orders.
4. Utilize System Office ticket system to create and track procurement tasks using the workflow for the complete lifecycle of a procurement.
5. Maintain system to track technology renewals and monitor technology procurements to completion.
6. Ensure adherence to all policies and procedures governing submission of a request through the issuance and receiving against a PO.
7. Utilize assigned small purchase credit card on behalf of the System Office IT department to support the technology procurement process.
8. Perform monthly reconciliation of small purchase credit card.
9. Support departmental budgeting process.
10. Collaborate with System Office IT staff to develop technology procurement standards and guidelines.
7. Utilize assigned small purchase credit card on behalf of the System Office IT department to support the technology procurement process.
8. Perform monthly reconciliation of small purchase credit card.
9. Support departmental budgeting process.
10. Collaborate with System Office IT staff to develop technology procurement standards and guidelines.
Minimum Qualifications
Working knowledge:
- Understanding of procurement processes
- Understanding of general terminology of finance and accounting
- Understanding of budget process
- Understanding of basic technology terms and concepts
Considerable skill:
- Organizational skills
- Oral and written communication skills
- Proficiency with Microsoft Office; i.e., Excel and Word
- Analytical skills
- Time management skills
- Attention to details
Ability:
- Ability to meet deadlines
- Ability to maintain confidentiality
- Ability to screen mail, telephone calls, and maintain confidential files
- Flexible
- Ability to learn new concepts and apply when and where appropriate
- Ability to apply general work experience to a task
- Ability to be a self-starter and work independently
Preferred Qualifications
- Experience with eVA state procurement system
- Higher education and specifically community colleges.
- Virginia procurement certification
- Degree or certification in business or related field or related work experience
- Public sector or IT-specific experience
- Familiarity with ERP systems; Oracle experience a plus
- Negotiating skills
- Knowledge of IT products and vendors or contracts a plus
Special Requirements
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.