Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 54,000 students who speak more than 44 documented languages across 136 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

• Student-centered: We put students’ needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each other’s strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision 2025, which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan, Transform Learning. Transform Lives. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and Vision 2025.

Who We Want

Under supervision of SFUSD’s Equitable Services Administrator, the 1840 Junior Management Assistant will support the Equitable Services to Nonprofit/Private Schools work stream. This position will play a key role in the operations of providing federally mandated direct services to private school students, families, and teachers.

This position will be .5 FTE, serving 20 hours per week during normal business hours. This position is a 3-year assignment.

Main duties will include:

• Support the facilitation and reporting of compliant expenditures of federal funds for nonprofit private schools (i.e., Equitable Services to private schools under ESSA).
• Create, manage, and maintain complex/comprehensive annual budget tracker for expenses of approximately 40 private schools across multiple federal funding sources.
• Manage weekly reconciliation of school federal budgets (internal budget tracker against District-wide reporting database) while tracking pooled contracts across multiple federal grants.
• Manage compliant payment of federal contractors: preparing statute-related justification documentation for invoice submission, tracking of each payment in multiple cross-functional areas.
• Assist in preparation of reports for monitoring compliant fiscal and student-related services, including multiple bi-annual Consolidated Application federal reports. Reports are prepared in Google Sheets utilizing various complex data analysis and presentation tools.
• Assist in research for and development of statute-based guidance documents for private school leadership to support compliant and efficient procedural follow-through.
• Manage processing of all invoice payments, following District protocols. Collaborate with SFUSD’s Purchasing and Accounting Departments when needed.
• Assist in service contract development following compliant procurement rules and in accordance with multiple federal grant guidelines.
• Analyze multiple data points to inform program monitoring and systems of support to schools.
• Assist in annual internal audit of school-specific applications for federal funding.
• Assist in monitoring of contracted services by maintaining various service delivery trackers across federal guidelines and communicating status updates.
• Manage coordinated collection of insurance requirements from federal contractors, providing technical guidance to contractors and insurance brokers, and collaborating with SFUSD Risk Management when needed.
• Assist in ongoing student Title I-eligibility review for Title I-funded direct student instructional and counseling services.
• Supervise and monitor monthly timesheet review and collection for Title I-funded counselor Trainees, providing technical guidance where needed.
• Support Equitable Services document collection during State and Federal Programs monitoring reviews.
• Performs related duties and responsibilities as assigned.

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units

Desired Qualifications

What We Offer

SFUSD offers a competitive wage of $ 30.91 to $ 37.43 hourly, commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• If you have previously applied to a job on JobAps, you will be prompted to “select an application to copy;” please select any previous application: you will have the opportunity to update the application and your resume; if you have not previously applied you will be prompted to create a new account
• You will be prompted to electronically attach a letter of interest, resume, list of professional references and any applicable credentials or licenses
• Our Human Resources team will then review your entire application to determine your eligibility status and contact you directly should you move forward in the process

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends to San Francisco County Office of Education, including community school programs and activities.