Job description

Temporary position covering maternity leaves. March 2023 - September 2023. M-F 8:30AM-5PM.

Overview:

Performs all clerical duties as requested or assigned by legal and/or administrative support staff.

Duties:

• Support of Secretarial Staff
• Open all new client matters following appropriate Conflicts and Billing procedures including completion of necessary forms correctly and completely along with providing complete information/data required
• Photocopy, scan, and assemble documents for mailing/filings and other document productions
• Out-of-office delivery of documents
• Accurately create, maintain and enter information into software databases (i.e. MatterLink, CoreRelate, Information Records Management)
• Maintain electronic document management in iManage Work 10 utilizing appropriate naming conventions designated by Practice Group
• Effectively assist with word processing of documents utilizing firm technology
• Enter time, expenses and invoices into applicable software (i.e. Intapp, Chrome River)
• Ensure all necessary supplies for projects are on hand and in sufficient quantities
• Organize attorney travel by booking flight reservations and other accommodations as requested
• Produce, review and proofread correspondence, memoranda and other legal documents

Equipment:

• Download Neopost postage updates and replenish postage as needed along with troubleshooting when machinery fails and notify service as needed for repairs
• Troubleshoot photocopier, scanner, and other equipment problems when machinery fails and notify service when appropriate for repairs.

Records Management – Active File Facilities:

• Maintain client files to accommodate closing of files upon completion of matters
• Assist in preparation of files for closing and destruction, as appropriate, upon completion of retention period
• Maintain active file facilities which includes moving and stacking of file boxes

Miscellaneous Responsibilities:

• Distribute incoming mail and packages upon arrival
• Provide BTV cell phone coverage for breaks and lunch
• Order, pick-up and deliver lunches for client meetings and gatherings
• Deliver bank deposits for Firm and/or clients
• Prepare daily check list for Accounting
• Organize travel by booking accommodations and reservations as required
• Maintain appearance of conference rooms upon completion of client meetings and other gatherings
• Replenish supplies, as needed, in conference rooms
• Help organize and maintain office common areas
• Perform other office-related tasks as requested and/or needed.

Essential Functions and Minimal Qualifications:

• Valid driver’s license
• Registered vehicle with current inspection and insurance
• Proficiency in Microsoft platform and its applications
• Possesses a pleasant and professional demeanor at all times with clients, guests, and other visitors, support, and legal staff
• Has capability on occasion to work extra hours or overtime as needed to meet client needs
• Able to lift 30 lbs
• College graduate and a minimum of one year work experience in a clerical position in a law firm, corporate legal department or other comparable experience

Desired Qualifications:

• Familiarity with legal procedures and terminology

Supervised by:

• Office Manager.

Job Types: Full-time, Temporary

Pay: $23.00 - $25.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Burlington, VT: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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