Description/Special Instructions

The City of Elk Grove is seeking a self-motivated, energetic, and experienced Management Analyst responsible for providing high-level, analytical support to the Development Services Department. This position will be responsible for performing a broad and multidimensional range of complex assignments across all divisions within the Department: Planning, Engineering, Building, Code Enforcement and Housing/Public Services. The ideal candidate needs to be a creative and collaborative member of the Elk Grove team with strong interpersonal skills, who has demonstrated their analytical ability through their professional experience. The ideal candidate must be able to envision the bigger picture while being attentive to the specific details and needs of the Department.

Tentative Recruitment Timeline (subject to change)
Filing Deadline: 11:59 PM on February 5, 2023
Oral Board Interviews: February 22, 2023 (virtual)
Final Selection Interviews: February 28, 2023 (in person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future.

Community Profile
Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

SUMMARY DESCRIPTION
Under direction, performs a full range of responsible and varied professional, analytical, financial, systems, statistical, programmatic, management and other administrative analyses duties in providing responsible staff support to a City department; performs a variety of special projects, research studies, budget analysis, and other specialized functions; prepares various reports to improve the efficiency and effectiveness of operations; and coordinates assigned activities with other departments, divisions, outside agencies, and the general public.

DISTINGUISHING CHARACTERISTICS

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Performs a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and functions within a department; performs duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned functions and program areas; researches, implements, and administers policies, procedures, and changing business practices and processes for assigned area; coordinates, structures, and oversees ongoing or special programs as assigned.
• Conducts or participates in studies of new and existing programs and special projects; researches and analyzes organization structure, technical data, and fiscal impact to determine feasibility, resolve problems, and increase efficiency; consults with City personnel and outside agencies; develops recommendations; assists with the development of policies and procedures; participates in program implementation and monitoring activities; serves as project manager for assigned projects.
• Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.
• Participates in the budget development and administration for assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures.
• Provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
• Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.
• Analyzes federal, state, and local legislative proposals for impact on assigned operations.
• Provides complex staff assistance to management staff; participates on and provides staff support to a variety of committees and boards; prepares and presents staff reports and other correspondence as appropriate and necessary.
• Coordinates assigned services and project activities with other City programs, functions, boards, committees, and task forces as well as external organizations and agencies and the general public; coordinates with, interacts with, and shares knowledge, issues, and status with appropriate parties.
• Prepares a variety of public outreach and informational materials including newsletters and brochures.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of business and public administration and issues related to area of assignment.
• Responds to and resolves difficult and sensitive citizen complaints and inquiries.
• Performs related duties as required.

Qualifications

• Operational characteristics, services, and activities of assigned program area.
• Principles and practices of public administration.
• Organization and operation of municipal government.
• Municipal government functions specifically related to program area.
• Methods and techniques of data collection, research, and report preparation.
• Principles and practices of program development and administration.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
• Principles and practices of contract negotiation, preparation, and monitoring.
• Principles and applications of critical thinking and analysis.
• Techniques and formulae for administrative, financial, and comparative analyses.
• Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.
• Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas.
• Terminology used in area of assignment.
• Principles and practices of budget preparation and administration.
• Finance and accounting systems.
• Principles of business letter writing.
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Principles, trends, methods, and techniques used in customer service, public relations, public information, and program education and promotion.
• English usage, spelling, grammar, and punctuation.
• Federal, state, and local government organizations.
• Pertinent federal, state, and local laws, codes, and regulations.

• Perform a full range of responsible and varied professional, analytical duties in providing responsible staff support to a City department.
• Plan, organize, direct, coordinate, and evaluate assigned programs, projects, events, or technical area.
• Oversee and participate in the development and administration of program goals, objectives, and procedures.
• Perform a range of professional analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative.
• Collect, evaluate, and interpret varied information and data.
• Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Develop recommendations for problematic areas and implement and monitor changes.
• Read and interpret plans and specifications.
• Prepare clear and concise technical, administrative, and financial reports.
• Prepare clear, accurate and concise tables, schedules, summaries, and other materials in statistical and narrative form.
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Research, negotiate, manage, and monitor contracts and agreements.
• Understand the organization and operation of the City, assigned program, and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
• Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies.
• Identify and respond to community and organizational issues, concerns, and needs.
• Coordinate multiple projects and meet critical deadlines.
• Organize and prioritize timelines and project schedules in an effective and timely manner.
• Participate in the preparation and administration of budgets.
• Operate and use modern office equipment including a computer and various software packages.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands and Work Environment

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230.