Job description
Description
Management Assistant
Boise State Career Services
The Career Services Management Assistant serves as a member of the Career Services Leadership Team and manages our office operations and logistics, our customer service functions, and the day-to-day supervision of our front desk student staff. This position is responsible for working with our division Business Manager to oversee budgeting and expense tracking processes and compliance. Other responsibilities include managing event registration and payments, recruiting and travel administration, and acting as the liaison between vendors, legal counsel, and the office of information technology to facilitate contract administration and compliance.
Career Services is a comprehensive and centralized department that supports current students and alumni with career development, experiential learning, and employer connections. We support students as they explore, gain experience, and articulate their story. Boise State University’s Strategic Plan – Blueprint for Success includes the goal of improving educational access and student success. This incorporates integrating career education and experiential learning opportunities into the curriculum and the student experience to improve career readiness and post-graduation outcomes. We are working with campus partners to achieve this goal. We strive to help students from the moment they step on to campus and Beyond Boise State. Our mission is STUDENT SUCCESS!
Example of Duties
This position:
Performs minimal clerical support, decisions are non-routine and the consequence of error impacts the departments internal and external customers. Requires in-depth knowledge of the organization in order to manage a single program or multiple projects. They interpret, apply, and implement policies and procedures to accomplish the mission of the organization.- Part of the management team and participate in management decisions and may supervise staff.
- They have administrative decision making latitude and serve in a leadership role. Recognized by others as having the authority and accountability delegated by the administrator when responding to inquiries, resolving complex problems or issues, or committing department resources. Authority to respond to sensitive or controversial issues that require high level public relations and interpersonal skills. May have budgeting responsibilities.
- The program knowledge for some positions can only be gained by extensive, progressive experience within the program. These positions may be underfilled with a lower level classification and delegated increasing authority as expertise is gained.
Minimum Qualifications
Experience:
- Interpreting and applying regulations or policies and procedures
- Planning, organizing, implementing, and evaluating special projects
- Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis
- Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators
Supplemental Information
Application Instructions
Include a resume, cover letter, and three references with your application submission.
Knowledge, Skills, and Abilities
Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.- Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
- Experience coordinating events; using Publisher software; using Powerpoint; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.
Pay and Benefits
Salary range is $20.30-21.52 per hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.
Questions?
Please contact Boise State Human Resources by phone at (208) 426-1616 or email at employment@boisestate.edu .
AA/EEO Statement – Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete pay transparency policy statement. (Download PDF reader) If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616.
Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Click here to view the University's full background investigations policy.
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report – The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.
Hiring is done without regard to race, color, religion, national origin, sex, age or disability. Preference may be given to veterans who qualify under state and federal laws and regulations.
2225 W. University Dr.
Capitol Village #3
Boise, ID 83725-1265
Thank you for your interest in working at Boise State University!
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