Job description

The Hallie Q. Brown Community Center is hiring a Manager of Administration to oversee Administration services. This position will plan, direct and coordinate the Administration services of the organization. Duties will include financial data, information management, mail distribution and other office support services including supervision of administrative support.

BENEFITS:

• Annual Salary Range: $45,000 - $55,000
• 11 Paid Holidays and accrued paid time off
• Medical, dental, vision, life insurance, AD&D, short-term and long-term disability and retirement plan
• Automatic enrollment in retirement savings plan and a matching contribution
• Paid parental leave for eligible employees

JOB RESPONSIBILITIES:

Contractual Partner Liaison

• Acts as first point of contact with Collaborative service model, MACC as HR, Finance and Accounts Payable contract
• Sets goals and deadlines for team
• Analyze internal process and recommend and implement procedural or policy changes to improve operations such as supply changes or the disposal of records
• Communicate with and provide guidance for external contractual partners and vendors to ensure the organization, department, or work unit's business needs are met.
• Oversee payroll functions, such as maintaining timekeeping information and processing and submitting payroll.

Administrative

• Plan, administer, and control budgets for contracts, equipment, and supplies.
• Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
• Coordinate process and procedures for expenses by the organization, communicate, train and maintain integrity of the policy
• Manage the front office, order supplies (manage the process with the admin assistant role)
• Organize breakroom and copy room as needed
• Order office and program supplies as needed
• Wash dirty dishes in breakroom (this is a shared task among operations manager, office manager and assistants)
• Provide admin support for CAI – check requests, contract requests, financial status requests

Financial

• Prepare and review operational reports and schedules to ensure accuracy and efficiency
• Prepare Accounts Payable, review provided reports
• Knowledge of and preparation of Budget process for organization
• Prepare Accounts Receivable, prepare reports (including preparing checks to sign over $500)
• Prepare reconciliation reports of accounts and grants for reporting

REQUIRED QUALIFICATIONS:

Education and Experience:

• Associate / Bachelor’s in Business Administration or in a relevant field, or demonstrably equivalent knowledge gained through alternative courses of study and life experience.
• Minimum of 3 years of work experience of experience in various office functions preferred.
• Interest in the human services nonprofit sector required; experience working in a nonprofit setting preferred, Rondo area knowledge desired.

Knowledge, Skills and Abilities:

• A commitment to the mission of Hallie Q. Brown Community Center.
• Knowledge and experience working with culturally and racially diverse populations in many different socio-economic conditions.
• Demonstrated active listening skills, giving attention to the team and key stakeholders.
• Ability to prioritize completing priorities and meet deadlines.
• Ability to demonstrate knowledge in service, relationships and conflict management, including interpersonal skills.
• Microsoft Office Suite experience including all Office products, Dropbox and file sharing.
• Ability to react quickly with sound judgment and problem solving skills in complex & critical situations.
• Excellent verbal and written communication skills.
• Ability to work effectively with employees, colleagues and manager.

Licenses and/or Certifications:

• Valid MN Drivers’ License, access to reliable transportation, and the ability to meet Hallie’s driving record requirements.
• Must have completed COVID-19 vaccination and/or will have completed the vaccine before starting; Hallie Q. Brown can provide vaccination resources if needed.

ORGANIZATION SUMMARY: Founded in 1929, Hallie Q. Brown Community Center, Inc. is an African American, nonprofit social services agency committed to serving the needs of community members of all ages, abilities, races, cultures and economic levels in the Summit-University neighborhood and greater Twin Cities area. Our mission is to improve the quality of life in our community by providing access to critical human services, fostering and promoting personal growth, and developing community leadership. Over the years, Hallie Q. Brown Community Center, Inc. has evolved from an independent human services provider to a multi-service center, and is the administrative body of the Martin Luther King Service Center, which houses our partners offering specialized services and programs., including Project Cheer, Prepare + Prosper, the St. Paul Branch of the NAACP, the African American Leadership Council, and the nationally-recognized Penumbra Theatre Company. We are committed to building partnerships and providing services designed to reflect the needs and character of the Summit-University community.

Diversity and open expression are fundamental to the work of Hallie Q. Brown Community Center. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran’s status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the recruiting process. If you apply for this position, you may see references to MACC in some online materials. You may also be contacted by a MACC employee to conduct or schedule an interview.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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