Robert Michael Communications, Inc. is hiring a Remote Meetings Event Manager to join our team! The role will plan and manage live, hybrid and virtual meetings, events and logistics for the company.

These activities may be promotional or independent medical education related projects to such as CME activities, dinner programs, advisory board meetings, educational symposia, booth activities, product theaters and hospitality events.

Additional responsibilities include planning managing and implementing all details of the program, including the venue, lodging, air and ground transportation, food and beverage, audiovisual and onsite staffing. Onsite duties include managing vendors and onsite staff, making decisions as necessary to ensure successful execution of the activity.

RMC is an administrative company offering shared services to an independent medical education company and two full-service medical communications company. The corporate office is located in Voorhees, New Jersey, outside of Philadelphia. This role can be 100% remote or partial in office, if desired.

RESPONSIBILITIES:

Venue management responsibilities include conduct site searches, selection and negotiation; communication with venues regarding banquet event orders, venue contracts, hotels (including room rates), meeting space, meal function requirements, and other program details; constant contact with venues to ensure quality and consistent service.

Manage and oversee meeting logistics including securing hotel rooms, meeting space, audiovisual, food and beverage services, registration needs, ground and air transportation, and onsite staffing.

Correspond with faculty, attendees, clients and Program Managers to track travel, hotel and food requirements; develop logistics materials for attendees, faculty and clients including confirmation letters, travel forms and confirmations.

Work with Program Manager to assist in the development of onsite meeting materials. As needed, handle VIP and special requests.

Orchestrate onsite meeting and travel management: attend pre-convention meetings and supervise hotel check-in and registration welcome desk, meeting room set-up, slide review, catering, and special events. Make decisions as necessary to ensure successful execution of the activity, including addressing all unforeseen situations as they arise.

Work with the Program Manager to assist with virtual meetings, including platform set up, food and beverage arrangements, occasional virtual program execution

Manage open payment reporting costs according to client guidelines, ensuring compliant programs.

Financial responsibilities include input into the development of a project budget and monitor the project budget; collect, review, and ensure payment of all vendor invoices. Oversee and take full responsibility for monitoring the budget throughout the program.

Occasional travel may be required

Bachelor’s degree and 2 years related experience, or equivalent combination of education and experience.

Self-starter, able to work in a fast-paced team environment

Must demonstrate proficiency in Microsoft Office, Excel, Word, Outlook, and PowerPoint

Superior organizational and time-management skills

Attention to detail and excellent customer service/communications skills

Knowledge of ACCME guidelines for CME and physician Open Payments reporting is a plus

We offer our employees the following benefits:

Virtual environment, most roles are 100% remote

Option to be partial in office in our Voorhees, NJ just outside of Philadelphia, PA

Medical Insurance- Covers 50% of dependent coverage for full-time employees

Dental insurance- 100% paid in full for full-time employees

Life and AD&D insurance- 100% paid in full for full-time employees

Short and long-term disability insurance- 100% paid in full for full-time employees

Voluntary insurance plans

401(k) retirement plan with a profit sharing

Cash Balance plan

Employee Assistance Program (EAP)

Reduced summer hours; Memorial Day to Labor Day

Paid time off and paid holidays

Open communication encouraged

Professional work environment encouraging personal development and team growth

Discounted ticket service (shows, sporting events, movies, etc.)