Job description

Position Overview:

The Administrative Assistant is a critical role in the life of the middleschool. The person in this role establishes the welcoming environment that is a key part of our school culture and provides administrative support to the Middle School Director, Middle School Assistant Director, and Special Programs Coordinator. The person filling this role is an important part of the Middle School team. Daily administrative tasks for this role are preparing and keeping record of middle school documents, communication with various constituents, ordering of and organization of supplies and responding to requests and support for faculty, students and families. This role directly supports the Middle School Director, the Assistant Director and the Special Programs Coordinator with scheduling, calendars, coverage and helps with preparation for events and meetings.

The Middle School Administrative Assistant is part of a team and supports with coverage for the Main Office, Lower School and Summer Camp desks as needed. This work is important and enables us to cultivate a space that fosters a love of learning and supports the needs of gifted children. An ideal candidate for this job cares deeply about working with people, especially middle school students, and demonstrates a strong passion for organization, planning and helping others. This job requires a positive outlook, can-do attitude, patience, empathy, flexibility, initiative and a commitment to teamwork.

Hours: Monday – Friday, 8:00 AM - 4:00 PM
* Occasional weekend and evening work required
Location: Bellevue, WA

Qualities and Qualifications:

• Bachelor’s Degree and/or relevant experience.
• Excellent cultural competency, willing and able to excel to work with multiple groups of people from diverse backgrounds.
• Maintain cordial, flexible, and professional relationships with colleagues and parents.
• Excellent written and verbal skills demonstrated via phone, email, and in-person conversations.
• Demonstrated attention to detail and strong organizational skills.
• Ability to work independently, collegially, and collaboratively. Positive team member.
• Demonstrate sensitivity and cultural competency in cross-cultural collaboration.
• Demonstrate a warm, engaging demeanor towards families, colleagues, and public.
• Strong computer skills and proficient user of Microsoft Office, as well as a willingness to learn new technology as needed.
• Supports our mission statement to nurture and inspire students of high intellectual potential.

Primary duties include, but are not limited to:

• Greets all visitors and students and welcomes them to the Middle School (MS).
• Provides administrative support to the Middle School Director, Assistant Director, and Special
• Programs Coordinator (who coordinates our Hallmark Trips).
• Records daily student attendance including late arrivals and early dismissals .
• Maintains general MS documents.
• Communicates information regarding scheduling to faculty and families as requested.
• Plans for and communicates coverage for faculty absences and duties and modified schedules in conjunction with the Middle School Director.
• Collates information for MS Communication (Week Ahead, family updates).
• Helps prepare for opening and closing of school, in-service days, and summer school programs as needed.
• Assists with setup and take down for Middle School events.
• Supports student events such as Middle School assembly, graduation, MLK Jr. Day and others.
• Supports the nurse with medicine/form collection or other medical triage and documentation as needed.
• Attending required in-service days, meetings, seminars and training sessions.
• Attending and participating in school events.
• Other duties as needed and assigned.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
All employees are fully vaccinated. Proof of vaccination will be verified by the Human Resources Manager after an employment offer has
been extended and accepted.

Work Location: One location

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