The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The OEPD Program Operations Specialist reports directly to the Director of the Office of Educational Partnerships & Diversity (OEPD) and the Director of Regional Affairs provides supervisory support. The position performs a wide range of diverse and specialized management activities to execute and control program operations. The employee regularly exercises independent judgment and discretion in work directly related to management policies or department business operations and has delegated authority to make commitments that effect the Office of Educational Partnership & Diversity, Office of Regional Affairs and the operations of the School of Dentistry. The OEPD focuses on improving oral healthcare access and reducing oral health disparities. The scope of the office includes workforce diversity development programs and clinical care service learning partnerships with local and regional community organizations, including Eastern and Western Washington. The Office of Educational Partnerships and Diversity is committed to creating a culture of equity, diversity and inclusion through its outreach work as well as with in its own operations.

This position requires an individual who is especially detail-oriented and has strong organizational skills. It requires an individual who is skilled at event planning and at producing event announcements and other marketing materials. The selected candidate should be comfortable with identifying and pursuing creative problem solving, as well as have the ability to effectively write and communicate in a concise manner to a variety of stakeholders. Candidate should have an intermediate understanding of the MS office suite; able to design presentations, and produce marketing materials. The candidate should have a intermediate understanding of UW travel procedures, the Ariba system and Procard reconciliation.

The OEPD Program Operations Specialist is responsible for supporting the long term and daily operations of the Office which includes high school and college student pipeline programs, course management and event coordination for free clinical activities and regional sites across the state. This includes all functions associated with scheduling, budgeting, affiliation of non-UW clinical locations, provider/preceptor relationship management, program accreditation, health & safety and process/quality improvement initiatives. They are also responsible for contributing to the research goals of the Regional Affairs office, participating in HRSA funded research projects related to oral health pipeline and rural and underserved student rotations.

This position supports on average 1-3 outside events per month and requires robust oversight of students with in its 3-4 pipeline programs and 6-10 health and homelessness community clinical sites. The incumbent must be able to set priorities and function independently in responding to conflicting deadlines and responding to faculty, staff, and students at the UWSOD and our partners at community sites. The rotations create significant opportunities for dental students to provide oral health care to rural and underserved patients in our region, a top priority of the UWSOD as we fulfill our mission and that of the University of Washington to improve the health of the State’s population. This position is vital in our work to execute this complex and dynamic set of outreach and pipeline programs.

Duties and Responsibilities
Program Management Responsibilities (50%)

Reports to OEPD Director, with Regional Affairs Director providing supervisory support. The position oversees the operational functions of the Office of Educational Partnerships and Diversity (OEPD)

Performs professional administrative and/or programmatic functions, and participates in the development of strategic plans, oversees plan implementation, ensures continued plan adherence and maintains organizational effectiveness.

Works with the Director in revision and creation of program policy.

Reconciles OEPD budgets and oversees spending on supplies and program operations.

Oversees recruitment and selection for the Community Health Professions Academy high school pipeline program participants and Inspire Healers Native American program participants. Directs scheduling of sessions and content of program with Director and AmeriCorps team members.

Maintains program adherence with the UW Office of Youth Programs, UWMC Pharmacy, UW SOD volunteer program, and UW SOD Environmental Health & Safety Department

Data management: Collects and assesses outcomes of clinical programs (productivity) and outcomes of pipeline programs

Participates in HRSA grant supported pipeline activities, specifically for the PATH and MiniRIDE 4 programs

Supervision, Leadership, and Special Projects (25%)

Assist the OEPD Director in training and supporting new hires. Participate in hiring processes and decisions involving all new staff. Supervise two to three AmeriCorps members each year. Evaluates job performance of AmeriCorps members and takes corrective action if performance is not acceptable.

Function as office manager: approve routine purchases, coordinate staff schedules. Work with dental students and AmeriCorps members to order volunteer outreach supplies and instruments, organize equipment before events, manages student and volunteer compliance with University and community partner requirements

Initiate and independently carry out special tasks and projects with approval of the OEPD Director. Assume supervisory role in relationship to other staff involved in completion of such tasks and projects.

Seek out opportunities for professional development on campus and beyond. Participation on College and University level committees and task forces is encouraged. Development of specialized expertise in population health, leadership and working with youth programs is particularly important.

Liaison Responsibilities (15%)

Develop and maintain excellent working relationships with key UW units, particularly the Health Sciences Interprofessional Education Service Committee, Health Sciences Recruitment Collaborative, UW School of Medicine Office of Health Care Equity, UW School of Nursing, UW Office of Minority Affairs and Diversity, UW School of Dentistry Student Services Office and Regional Affairs Office (advise and lead on outreach to specific student populations)

Assume lead role in interfacing in forming and maintaining inter-institutional relationships with Washington high schools, community colleges and universities, and tribal organizations. (Eastern Washington University, AIAN Virtual Healthcare Workforce Development Summit, Migrant Education Program in Office of Superintendent of Public Instruction)

Develop and maintain excellent working relationships with key community partners including Union Gospel Mission, Chief Seattle Club, Mary’s Place, Casa Latina, Connect Casino Road

Instructional Support (10%)

Coordinate and support lecturers who teach the core SOD interprofessional curriculum.

Work with the core faculty to build a strong sense of community and share information that will contribute to student success.

Assist core faculty with Health and Homelessness course on Canvas, including on-the-fly changes to assignments, formal course revision, and creation of new supplemental resources.

Minimum Qualifications

Bachelor’s Degree

Three to four years of experience in a health care or health education environment

Increasingly responsible experiences in program operations and administrative supervision. Complex program management experience and the proven ability to successfully meet changing and often overlapping deadlines. Must have the ability to use/develop tools necessary to manage, organize and communicate large volumes of details.

Demonstrated leadership and/or supervisory experience

Strong interpersonal skills and proven experience communicating with a diverse group of employees (faculty, staff and students), including the ability to collaborate with professionals of different disciplines, perspectives and regional locations.

Ability and willingness to learn new technologies. Demonstrated ability to work with computerized management systems (e.g., MS Office Suite)

Ability and willingness to work weekends, holidays, and evenings for community & pipeline events/courses. Proven success planning and executing special events/meetings.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Conditions of Employment

Work may exceed 40 hours per week

Frequent work during evenings and weekends is required.

Travel to community sites in Western Washington region monthly (day trips) and annually to Spokane / Eastern Washington (1-2 day stays)

Application Process
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.