Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Senior (AA23155)
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 01/25/2023
• Closing Date: 01/31/2023
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Mankato State Univ-AFSCME
• Division/Unit: MnSCU Mankato SU / MnSCU MAN Classified E-H
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: 8:00 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Integrated Engineering
• Location: Virginia, MN
• FLSA Status: Nonexempt
• Telework Eligible: Yes - Based on the essential funcations of this position, MMB Policy #1422, and University policies relating to flexible work, this position is eligible for Telework: A position that may include a temporary reassignment or work outside the permanent/principal work location to meet short-term needs. Up to 20% of the time.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position provides high-level administrative support for the Department of Integrated Engineering, home of Iron Range Engineering and Twin Cities Engineering, which have external educational partnerships and financial relationships with Minnesota North College and metro-area community colleges. Support includes 1) managing and facilitating complex budget operations, departmental contracts, and hiring processes, 2) leading interaction with Registration and Academic Records, 3) leading department office management, and 4) coordinating internal and external departmental communications. Since both the Iron Range Engineering and Twin Cities Engineering program models deviate from the standard program models on campus due to their leading edge program designs, it is essential for this position to nimbly research and implement new and innovative processes to ensure the administrative functioning of the unit within the Minnesota State University, Mankato system.

Minimum Qualifications

• Development of administrative and programmatic procedures: Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation. Develop, modify, and evaluate/improve administrative and program procedures.

• Accounting/budgeting/expense : Knowledge of generally accepted accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors, and recommend solutions to procedural and other fiscal problems.

• Knowledge of written and spoken English, including the meaning and spelling of words, rules of composition, and grammar sufficient to communicate effectively with internal and external customers and to explain the reasons for transactions and procedures, rules, and regulations so others understand the information they are being given.

• Customer Service: Ability to use customer services skills on the phone, in person and online to provide effective general and specialized office support (this require common courtesy, tact, interest in positive problem solving, empathy and the ability to organize ideas logically.) Convey complicated information in an understandable manner as an expert resource for outside agencies and individuals (both internal and external).

• Word Processing and Spreadsheets: Ability to use word processing, spreadsheets and other software applications to prepare, reports, letters, etc. Ability to check completed work for spelling, grammar, punctuation, accuracy and format.

• Lead work skills: Skill in using lead work skills to set work priorities, arrange student worker coverage to meet workload needs, initiate new work assignments, and resolve work-related issues.

Preferred Qualifications

• Demonstrated commitment to fostering a diverse working and learning environment.

• Ability to embrace changes in technology, campus resources and personnel, and the adjustment of office priorities and responsibilities and integrate changes into current procedures and operations.

• Leaming: Ability to grow and develop in expected skills and new related skills through training and self-exploration in order to do job more efficiently.

• Demonstrated ability to take necessary actions in trouble-shooting problems and refer to the appropriate party when needed.

• Experience with university systems relating to budgets, course management, faculty workloads, and academic records.

• Bachelor's degree completed.

• Organizational and coordinating skills: demonstrated ability of organizational and coordinating skills to manage multiple projects delivering results and meeting deadlines, while still staying focused on frequent interruptions and other tasks requiring immediate action, along with interaction with a wide variety of people and personalities.

• Knowledge of desktop publishing sufficient to recommend and produce final publication design and layouts and use software such as Adobe Acrobat to edit and create documents.

• Initiative: Demonstrated ability to work independently and take the initiative to do a job without regular help and advice from others.

• Demonstrated ability to exercise initiative, sound judgement, flexibility, and effectiveness in solving problems.

Additional Requirements

Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.mnsu.edu/university-life/health-and-safety/university-security/personal-safety-and-alerts/annualsecurity-and-fire-safety-report/. You may also request a paper copy from University Security at tel:507-389-2111, or by emailing security@mnsu.edu.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu or 507-389-1065.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu.

About Minnesota State

More than 1600 talented faculty, staff, and 1600 student employees with a wide variety of skills and backgrounds, support university operations every day. Our faculty and staff enjoy excellent benefits, a team environment and challenging careers. As an affirmative action/equal opportunity institution, we are committed to supporting the continued growth of our diverse community.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose language frames our name - Minnesota State University, Mankato.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.