Job description

Job Description for Shared Administrator

Lackawanna and Lehigh Presbyteries

Organizational relationships:

Reports to Shared Transitional Presbytery Leader

Duties and Responsibilities:

The Administrative Assistant assists the Shared Transitional Presbytery Leader and coordinates with Stated Clerks and leadership teams of both Presbyteries in the administration of Presbytery responsibilities.

Responsibilities include:

Communication

• Check phone messages and email, respond with requested information or relay messages/requests as needed
• Review & distribute incoming mail
• Maintain and update websites and social media
• Manage publication of mass communications
• Maintain the online Presbytery Calendars
• Maintain Presbytery Directories/Databases
• Create official documents and letters as required by Transitional Presbytery Leader, Stated Clerks or leadership teams

Financial

• Distribute Annual Letter & forms to churches for Mission pledges & per capita covenants and record those received on spreadsheet
• Work with Synod of the Trinity Bookkeeper to:
• Assign account #’s and place copies of deposits and vouchers in Dropbox.
• Assign account numbers and email copies of bills and vouchers to (Shared?) Treasurer for approval, as well as putting them in Dropbox.
• Process bi-annual payment of Mission and Per Capita to the Synod and PC(USA)
• Email monthly financial reports to Treasurers & Finance Committees and save reports to appropriate Dropbox folders
• Process bank deposits – make electronic deposits of checks, provide reports to Bookkeeper and appropriate Presbytery files

Meeting Prep

• Work with Shared Transitional Presbytery Leader, Stated Clerks, and moderators to prepare documents needed for Presbytery meetings
• Provide oversight of Presbytery Assembly registration/attendance; attend Assemblies

Files

• Track and renew all requisite licenses, permits, and subscriptions
• Maintain current digital files for Shared Transitional Presbytery Leader, Stated Clerks, select committees, churches, and clergy
• Maintain employment records for both Presbyteries

Other

• Track mission grants applied for, received, approved, rejected, and completed
• Resource Transitional Shared Presbytery Leader, Stated Clerks, and Committees in support of congregations and clergy

Other duties as required

Work Assignments:

Regular assignments to be determined by Shared Presbytery Leader in conjunction with personnel committees

Occasional tasks to be determined by the Shared Presbytery Leader

Knowledge/Skills/Abilities:

• Knowledge and understanding of the structure and communication processes of the PC(USA) or the ability to develop this understanding quickly
• Appreciation for the importance of church systems and procedures
• Ability to maintain confidentiality
• Self-starter
• Effective communication and interpersonal skills
• Basic business writing skills (including spelling, grammar, punctuation)
• Effective organizational skills
• Ability to handle complex situations and perform duties of the position effectively
• Ability to handle multiple tasks and deadlines
• Computer knowledge, particularly email, Word, Excel, PowerPoint, Dream Host and Word Press, Zoom, and publishing software
• Ability to do simple layout and some graphic art

Physical Demands:

Occasional lifting not to exceed 25 pounds

Occasional in-person meetings may be necessary

Compensation:

Full-time exempt position with competitive pay and benefits; to be performed remotely with equipment provided by the Presbyteries

Job Type: Full-time

Pay: $41,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Respectful flexibility depending on circumstance and people involved.

Experience:

• Writing skills: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Administrative experience: 1 year (Required)
• WordPress: 1 year (Preferred)
• Office experience: 1 year (Preferred)

Work Location: Remote

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