Job description

Rimkus Consulting Group (www.rimkus.com) is a worldwide leader in Engineering and Technical Consulting. With over 1400 employees and 110 offices, we have experienced organic growth of 8-12% each year in addition to multiple acquisitions. NOW IS THE TIME to join this growing and stable company.

We are currently seeking an Office Administrator to help run our St. Louis district office. The Office Administrator undertakes diverse duties to oversee office administration to achieve maximum efficiency, expense control, and productivity. This role coordinates and manages day-to-day office logistics and administrative functions, including client communications, data entry, office organization, file and records management, purchasing, mail distribution, client invoicing and accounts receivable, office maintenance and security.

The Office Administrator supports the business needs of the District Manager and performs administrative duties for office personnel. This role demands and energetic person who is comfortable with autonomy and has the willingness to exercise initiative and independent judgment.

In return for your talent and effort, we offer our full-time employees a competitive benefits package—including medical, dental, vision, life, disability, employer-matching 401(k), a flexible work schedule, and opportunities for advancement. This position will be located in our St. Louis district office (Maryland Heights, MO).

Responsibilities

• Supports the business and production needs of the District Manager and the district office covering a multi-state area.
• Client communications and entry of new business
• Answering phones and routes calls and messages to office personnel and other district offices, as appropriate.
• Maintaining electronic office files, job files, vendor files, and other files related to the company’s business.
• Overseeing evidence storage and evidence records.
• Purchasing office supplies, equipment, and furniture.
• Oversees maintenance of office facilities and equipment.
• May cross-train, assist, and oversee other administrative staff to ensure efficient and timely workflow.
• Manages invoicing and accounts receivable.
• Performs other duties as assigned by District Manager.

Qualifications

• Bachelor’s degree desired
• Associate’s level degree acceptable with sufficient experience
• Recent military service involving logistics also acceptable experience in lieu of college
• Minimum of 2 years’ experience in an administrative capacity, preferably with office management experience
• Must have superior computer proficiency with structured programs for data entry as well as the Microsoft suite of products.
• Must have knowledge of a variety of computer software applications including word processing, spreadsheets, email, and database software (MSWord, Excel, Outlook, and Access).
• Must be highly organized and detail oriented
• Must be able to work in a face paced environment and able to continuously prioritize tasks throughout the day/week/month.
• Must possess excellent business writing, editing and proofreading skills
• Must have high level of interpersonal skills to handle sensitive and confidential information
• Position continually requires demonstrated poise, tact and diplomacy.
• Must possess ability to understand departmental operations and procedures.
• Must be able to interact and communicate with individuals at all levels of the organization
• Must possess excellent business writing, editing and proofreading skills; work requires continual attention to detail, establishing priorities and meeting deadlines.
• Must have ability to read, analyze and understand information and ideas presented in writing.
• Able to respond written or verbally to job specific and general inquiries from management, peers, subordinates, clients, and external vendors.
• Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.
• Must have a good attitude and willing to have fun

Rimkus is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: $1.00 - $2.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.