Job description

The Office Clerk will assist in various day-to-day administrative responsibilities supporting the front desk as well as the Human Resources team including coordinating meetings, ordering, and restocking office supplies, and taking administrative lead on company committees.

Essential Duties and Responsibilities

• Manages the reception area to ensure effective telephone communications internally and externally to maintain a professional image.
• Arranges and coordinates department meetings, roundtables, coffee chats and other company wide meetings.
• Organize and stock conference rooms for onsite meetings.
• Order catered meals for onsite meetings and individuals as requested.
• Overseeing administrative tasks within HR platforms such as Appreciation Station and R factor.
• Assisting in Exit Interview and Stay Interview trend reports.
• Taking administrative lead on Diversity and Connect Committee newsletter and events.
• Managing and mailing out new hire welcome packets.
• Order and restock office supplies.

Knowledge and Skills

• Ability to multi-tasks while maintaining careful attention to detail
• Ability to work effectively both individually and within a team environment
• Proficient skills with Microsoft Office software including Word, Excel, PowerPoint, Outlook
• Effective written, listening and verbal communication skills
• Effective organizational skills

Qualifications

• 2-3 years of administrative experience
• Exposure to Human Resources
• Equivalent education and experience will be considered.

Physical and Other Requirements

• At times, as business needs arise, and employees are required and agree to work beyond their normal workday or work week to fulfill the accountabilities required for their position.
• The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit and stand
• The employee must occasionally lift and/or move up to 10lbs
• Specific vision abilities are required within this position
• Reasonable accommodations may be made to enable employees to perform the essential functions.

Ultimus Leverpoint is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

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