Job Description

Saylor Consulting Group is seeking a full-time Office Engineer for San Francisco Bay Area Rapid Transit (BART) infrastructure work supporting the upgrade of fire suppression/fire sprinkler systems at various BART transit stations. The work shall include the replacement of fire sprinkler heads and associated systems. The ability to work in-person at BART's Oakland office and willingness to work long hours, weekends, holidays, and night shifts required.

Daily Duties

• Provides procedural, administrative support to Resident Engineer and Project Staff;
• Reserves/schedules conference rooms and attends weekly progress status meetings with the Contractor;
• Supports the preparation of progress meeting agendas and minutes;
• Receives documents from the Contractor and processes incoming/outgoing correspondences, transmittals, submittals, RFIs, changes, etc.;
• Keeps Submittal and RFI Logs updated;
• Tracks status of documents (submittals, RFIs, changes, etc.) to ensure timely response and keeps Resident Engineer informed of status;
• Uploads the signed Inspector Daily Reports (IDRs) in the WongCMS database or another approved District software;
• Assists Inspectors with files and database system information, when needed;
• Assists Project Manager and Resident Engineer with Change Notices and Change Orders;
• Assists in the review of Contractor's cost proposals and processing of invoices;
• Evaluates, processes and routes Contractor's monthly invoices for approval;
• Reviews and submits Pay Apps;
• Tracks Contractor's invoices to ensure timely payment;
• Updates WongCMS (correspondence, transmittals, RFI Log, Submittal Log, etc.);
• Maintains records of paper files and hardcopies of contract documents;
• Processes requests for Contractor's badges and clearances and assists with on-boarding of new staff;
• Performs other tasks as directed by the Program Manager/Resident Engineer and/or the District.
• Tracks RFIs, responses and metrics;
• Tracks Project submittals, responses and, if necessary, reviews the submittals;
• Processes and/or assists in the making and processing of Track Allocation Requests, and attends at meetings;
• Manages and monitors Document control and provides editorial support;
• Perform the duties and responsibilities of a BART EIC, if requested;

Minimum Qualifications

• 1-3+ years' experience performing Office Engineering work for large capital construction projects.
• Registration as an Engineer-in-Training (EIT) in California.

• Experience with Labor Compliance and verification of Certified Payrolls
• Bachelor's Degree in architecture, engineering, construction management, planning, architecture, or similar degree.

• Advanced analytics and data manipulation skills in MS Excel.
• Demonstrated success working in a fast-paced, project-centric environment.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Ability to learn organization's software, programs, and processes in a timely manner.
• Ability to work independently and complete daily activities according to work schedule.
• Ability to understand, follow and transmit written and verbal instructions.

Featured Benefits

401(k), Medical Insurance, Dental Insurance, 100% employer-paid premiums

Additional Information

Saylor Consulting Group (SCG) is a great place to work where your opinion matters, where you can grow with a supportive staff and make a difference in our project outcomes. We are proud to be an advisor on some of the largest, most technically complex projects in the nation. Our business is thriving and we offer unlimited opportunities for growth and career advancement. Additionally, we offer a competitive rate, flexibility, and an environment that recognizes and rewards hard work, with unlimited opportunities for professional development and advancement. Salary is commensurate to education and experience and we offer a competitive full benefits package to full-time employees.

We seek like-minded professionals who have a passion for estimating, drive to achieve results, creative problem-solving ability, and a dedication to client service and relationship management. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Come join us and partner with our world-class team and do your best work.

Please apply by emailing a brief cover letter and CV to nsaylor@saylorconsulting.com. We look forward to hearing from you! Saylor Consulting Group is an equal opportunity employer and makes hiring decisions solely on the basis of merit.