Job description
Overview:
SUMMARY
Arcticom, a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Office Manager for The Bureau of Human Resources, BEX, which requires an office manager to assist the BEX to Initiate and update records for Generalist, Specialist, and Limited Non-Career candidates related to employment in the TAC Tracking Application (REETA, Evaluation, and Employment, Board of Examiners (BEX). Each year, the Board of Examiners interviews thousands of prospective candidates for Foreign Service (FS) Generalist, Specialist, and limited-term appointment positions. The position iProvide guidance to candidates on specifics of their candidacy, including Register ranking, deferment options, veteran points, and language bonus rules and regulations. The Office Manager is often an applicant’s first personal contact with the Department of State. Excellent interpersonal and managerial skills are essential.
The Office Manager workday begins at 6:30 a.m. or 8:00 a.m., depending on the specific duties. The employee may have an opportunity to work a flexible work schedule. Depending on the employee’s work schedule, the workday would conclude between 3:15 p.m. and 4:45 p.m. Responsibilities:
Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)
Knowledge, Skills, Abilities, and Other Characteristics
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
Visit our website at www.beringstraits.com
to apply!
SUMMARY
Arcticom, a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Office Manager for The Bureau of Human Resources, BEX, which requires an office manager to assist the BEX to Initiate and update records for Generalist, Specialist, and Limited Non-Career candidates related to employment in the TAC Tracking Application (REETA, Evaluation, and Employment, Board of Examiners (BEX). Each year, the Board of Examiners interviews thousands of prospective candidates for Foreign Service (FS) Generalist, Specialist, and limited-term appointment positions. The position iProvide guidance to candidates on specifics of their candidacy, including Register ranking, deferment options, veteran points, and language bonus rules and regulations. The Office Manager is often an applicant’s first personal contact with the Department of State. Excellent interpersonal and managerial skills are essential.
The Office Manager workday begins at 6:30 a.m. or 8:00 a.m., depending on the specific duties. The employee may have an opportunity to work a flexible work schedule. Depending on the employee’s work schedule, the workday would conclude between 3:15 p.m. and 4:45 p.m.
ESSENTIAL DUTIES & RESPONSIBILITIES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Initiate and update records for Generalist, Specialist, and Limited Non-Career candidates related to employment in the TAC Tracking Application (REETA)
- Follow-up on applications that lack the required documents
- Provide guidance to candidates on specifics of their candidacy, including Register ranking, deferment options, veteran points, and language bonus rules and regulations.
- Provide timely guidance to internal stakeholders on candidate files, priorities, and equities.
- Within established service standards, provide timely responses to candidates’ email and telephone inquiries regarding candidacies, including ranking, deferment, language points, veteran points, medical/security clearance, and suitability questions.
- Prepare Registrar and pipeline reports as needed
- In coordination with the Team Lead, prepare draft guidance on registrar priorities for Division and Office leadership (Director and Deputy Director).
- Prepare memos and scanning of employment documents for Payroll
- Initiate new hires into the travel database
- Initiate new hire personnel actions (form SF-50)
- Prepare and forward form SF-75 request for personal data information on transferring employees from other federal agencies
- Receive and assemble new candidate files from the Assessment Center
- Liaise with Records Management for retrieving and retiring hired and closed candidate files
- Liaise with Diplomatic Security (DS) representatives for processing of candidates who pass the oral assessment
- Prepare first-day entry on duty confirmation packets for new employees
- Prepare and scan the request for personal ID badges (form DS-1838)
- Initiate and process State Department ID badges using the DS badging equipment
- Compile Hiring Status Report in Excel spreadsheet
- Maintain required statistical data
- Maintain a current list for travel assignment technicians
- Initiate service computation dates updates
- Brief Division leadership, team lead or HR Specialist on the status of daily work assignments
- Assist HR Specialist with special projects as needed
- Prepare and send out official offer emails to candidates
- Prepare and track customer service survey data
- Assist with training of incoming (new) support staff
- Perform other ancillary duties as needed
- Serve as a receptionist at the front desk as needed
- Escort candidates as required
- Perform other ancillary duties as needed.
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, Abilities, and Other Characteristics
This candidate will comply with all appropriate controls and procedures to protect organizational integrity and prevent unauthorized use of all sensitive but unclassified HR material and equipment in assigned areas:
- The contractor shall provide human resource and administrative support for this effort by the individual(s) who meet the following personnel qualifications:
- Outstanding editing and note-taking skills;
- Ability to function in a fast-paced environment with excellent customer service;
Experience adapting and responding to differing instructions and programs;
Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)
- At least three (3) years of experience in executive secretarial/administrative or office management positions;
- Must be a self-starter and able to work effectively with minimum supervision
Knowledge, Skills, Abilities, and Other Characteristics
- MSFT office
- Attention to details
Preferred
- General knowledge of the State Department environment
NECESSARY PHYSICAL REQUIREMENTS
Essential and marginal functions may require maintaining the physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of the time is spent sitting in a comfortable position with frequent opportunities to move about.
OVID VACCINATION REQUIREMENTS
- This position is not currently subject to federal or company requirements regarding COVID-19 vaccination or regular testing, but this is subject to change at any time. Employees are expected to comply with all current and future federal and company requirements.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
- This position is not subject to federal requirements regarding the Department of Transportation’s “safety-sensitive” functions.
WORK ENVIRONMENT
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
- No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.
Shareholder Preference. BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
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