Office Manager 3

Lebanon Office

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LINN COUNTY DEPARTMENT OF HEALTH SERVICES Class Code: 048

AVAILABLE POSITION

Administrative Assistant/Office Manager 3
Mental Health Program (classification 048)
Management Full Time (37.5 hours/week) position

ESSENTIAL FUNCTIONS:

The Linn County Mental Health is recruiting for an experienced Office Manager, responsible for front office
operations and coordination of service delivery, primarily from the Program’s Lebanon office. The
Office Manager supervises Health Office Specialists, and direct service staff, and coordinates activities
with other Health Department offices and programs.

Plan, assign, and review the work of office and transportation staff, and coordinate schedules and work

flow.

Assign, supervise, and provide back-up for office tasks, including reception, data processing, typing, filing,

ordering supplies, and monitoring same-sex urinalysis collection.

Participate in the selection and orientation of new personnel, and provide for supervisee training,

performance evaluation, performance coaching and discipline, and response to grievances.

Model a welcoming and problem-solving approach in interactions with program clients and visitors, and

receive and investigate customer complaints relating to office or transportation functions.

Provide oversight for staff compliance with the current federal, state, county and departmental

regulations, administrative rules, and policies. Develop and maintain clerical work flow routines to ensure

compliance.

Work as part of a Program supervisory team, developing internal procedures, monitoring staff

productivity, ensuring coordination among work teams, developing quality improvement strategies, and

support other Operational and Quality Assurance functions as needed.

Provide leadership in training and implementation of the electronic health record, including assigned

administrative functions.

Assist the Program Manager and other Supervisors in the preparation of reports, grant applications, and

other documents, including data gathering and tracking performance objectives.

Assist the Program Manager in developing budget projections and monitoring revenue and expenses.

Ensure accuracy of Program personnel timesheets, assist in monitoring employee leave utilization

Develop and maintain effective, harmonious and reasonable work relationships with others.

MINIMUM QUALIFICATIONS:
Associates Degree in business administration or related field with major coursework in budgeting,
computerized accounting systems, human resources or project management; at least four years of
progressive office management experience performing in a high-level professional office environment
including supervision of staff, financial or budget administration, project management experience and
basic human resources operations; proficient and demonstrated experience in the use of Microsoft Office
products, standard accounting computer software and standard office equipment or any satisfactory
equivalent combination of experience, education and training which demonstrates the ability to perform
the work described. A Bachelor’s Degree in business administration or related field, municipal budgeting
experience, experience in local government; working knowledge of Oregon employment laws is preferred.
Valid Oregon Driver’s License and an acceptable driving record.

o Fully Paid by County

We offer a Work/Life Balance with our workweek is 37.5 hours. With our reduced schedule, it allows for a
healthier work life balance.

For a full list of our benefits, please visit our Benefits web page: Benefit Summary

SALARY RANGE $4,637 - $5,836 Monthly

CLOSING DATE: March 12, 2023
HOW TO APPLY: www.linncountyhealth.org

LINN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER