Job description

School Office Manager -

• Salary range of $41,000 - $43,000 (dependent on experience)
• $2,000 Stipend for full-time staff, 2022 - 2023 school year
• *Min eligibility requirements apply

• Affordable comprehensive health, dental and vision benefits with 401K employer matching, up to 6%, retirement benefits package
• Annual merit-based salary increase and bonus opportunity
• *based on yearly school budgets

Discover U Elementary is looking for an organized, proactive, and friendly year-round School Office Manager, a growth minded professional and team player, having skills applicable to the modern office, including computer database systems. This position calls for a person who is professional in dress and speech and who brings good communication skills. The right person wants to be part of a team dedicated to improving the life chances of all students, has a growth mindset, and can problem-solve while being task-driven, has strong leadership skills and is a team player.

Requirements

• A Bachelor’s Degree is preferred
• Possession and/or able to obtain a valid IVP Arizona Fingerprint Clearance Card
• Office experience and comfortable with both paperless type computer-based work as well as social media applications.
• Bilingual in English and Spanish (writing and speaking fluently) - preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Daily Duties:

• Oversee staff duties and assignments
• Oversee the student enrollment process
• Oversee Student Cum Files and mandatory state/federal student documentation
• Data entry of student enrollment information
• Collect payments, complete deposits, petty cash
• Review Online Registrations
• Dress Code Compliance
• Notary Services
• Perform other duties as assigned by the School Leader
• Print new ID’s, document fees and payments

Weekly Duties:

• Prepare and reconcile AzEDS reports with AVHS Synergy SIS
• Review all timesheets and control sheets submissions
• Verify weekly ADM/ADA reports
• Student Perfect attendance list to teachers

Monthly/Quarterly Duties:

• Charter school enrollment report
• Oversee staff Time & Effort logs
• Submit all Human Resource forms
• Attend all necessary meetings at corporate and sites
• Schedule students
• Ensure teachers enter grades
• Enter state testing, post results into Synergy
• Attend after school events
• Print and record 45-day screenings for new students
• Run Reports for teacher marks and grades
• Attendance rate per teacher each block
• Calculate honor and principal's list per block
• Monitor attendance audit each block performed by attendance clerk

Yearly/Bi-yearly Duties:

• Train office staff on general office procedures
• Train staff on Synergy
• Attend training sessions on AzEDS on a regular basis
• Maintain Synergy software with the latest AzEDS requirements
• Year-end reporting for all student data
• Hearing and vision screening report
• Annual state data upload to AZ Safe
• Compile state Immunization reports
• Upload pictures into Synergy
• Hearing and Vision screenings
• Annual audit for corporate
• Annual audit for outside auditors
• Manage the appropriate destruction of student educational records

Other duties as needed:

• Interview applicants for office positions
• Post important personnel notices
• Submit HR/Risk Management Forms/Student/Staff Injury Reports
• New hire Processing/Drug Testing
• Other duties may be assigned

What can we offer a School Office Manager ?

• Team-building and top-notch year-round professional development
• Ongoing feedback, with quarterly staff dashboard reviews for growth
• Cross-training, personal development, and growth opportunities

Important notes

• The Leona Group is an equal opportunity employer with a continuing policy to ensure that fair and equal employment opportunities are extended to all persons without regard to race, religion, color, sex, age, national origin, or disability.

Job Type: Full-time

Pay: $41,000.00 - $43,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Office experience: 1 year (Preferred)
• Office manager experience: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Organizational skills: 1 year (Preferred)

Work Location: One location

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