Job description

Office Manager

Who We Are - Louis Berger Services (LBS)
We are Louis Berger Services (LBS) and we specialize in operational excellence for defense mission and public critical infrastructure and facilities, globally. We offer turnkey operation and management solutions to reduce risk and life-cycle costs. As people-focused, safety-minded collaborators we are committed to unlocking the potential held by a workforce that is as diverse as the communities we serve. Join us and be involved in projects in our growing organization that partners with national, state, and local government agencies, multilateral institutions and commercial industry clients.

At the core of everything we do are our values: safety, ethics, respect, value, inclusion, community and excellence. These values are instilled into all of our relationships, projects, programs, and activities enabling us to provide solutions that have a positive impact on society.

Louis Berger Services, member of WSP USA, is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

This Opportunity
LBS is currently looking for an Office Manager to support the Project Manager at the Pompano Beach, FL office location. The Office Manager is responsible for overall front office activities, including the reception area, mail, directing and coordinating office services; providing administrative support to the executive leadership group; and providing support to the business development team with administrative proposal activities.
Your Impact

• Create all documentation for DOT monthly invoice.
• Create reports/documentation as assigned Project Manager.
• Supervise and coordinate overall administrative activities for the executive leadership staff to optimize their time and organizational effectiveness.
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, housekeeping of office facilities, distribution of keys and security access cards.
• Supervise the maintenance of office equipment, including copier, fax machine, etc.
• Provide administrative support to the executive leadership staff to include light bookkeeping, secretarial-style support using Microsoft Office tools, master filing systems, newsletter and marketing materials production, and production of reports and presentations.
• Assist with expense reports and corporate credit card reconciliations.
• Submit all documentation to set up vendors.
• Creating PRs for PO’s.
• Invoice to system when needed.
• Schedule travel arrangements and coordinate/plan special events.
• Participate as needed in special department projects.
• Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct.
• Perform all other duties as prescribed by management.
• Coordinating and documenting releases of information pertaining to the project for client approval and posting as requested.

Who You Are
Required Qualifications

• Minimum of 5 years management experience in an office setting; government contracting environment preferred.
• High School Diploma/GED required. Associate's degree strongly preferred.
• Experience with public is a plus.
• Must have excellent written and verbal communication skills.
• Must be proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Must have high attention to detail and strong ability to multitask.
• Must be able to take a professional approach when dealing with confidential information.
• Must be authorized to work in the US or will be authorized by the successful candidate’s start date.

Preferred Qualifications

• Experience with Microsoft Office Suite.
• Experience in an office environment.

Additional Requirements

• Louis Berger Services, member of WSP USA, is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

• Required Education: High School Diploma / GED
• Minimum Years Experience: 5 years
• Travel Required: N/A - No travel required
• Job Status: Regular
• Employee Type: Full
• Primary Location: POMPANO BEACH
• All locations: US-FL-Pompano Beach

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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