Job description

Position Summary
We are looking for an Office Manager to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. The position implements, monitors and manages the Inmate Healthcare activities, and all required services; is familiar with a variety of the field concepts, practices, and procedures; relies on extensive experience and judgment to plan and accomplish goals. Job Description

ESSENTIAL JOB FUNCTIONS:
Prepares monthly medical staff schedule for review and final approval by Director of Nurses (DON)/Assistant DON.
Reviews division operations with DON/ADON to ensure compliance with established standards and all applicable national and state health care standards, laws, regulations, codes, and rules for correctional facilities.
Supervises Medical Clerk positions; assigns daily duties and ensures duties are performed to department policies and procedures.
Monitors the use of available resources to maintain costs; monitors the use of pharmaceutical, diagnostic and contract service costs.
Assists the DON/ADON in recruiting and obtaining written agreements with contracted professional providers; monitors the services rendered by contract providers.
Oversees administration including inmate co-pay, computer training, inmate medical records, and request of information.
Serves as custodian for medical records; must maintain up to date knowledge of retention policy and procedures.
Partners with the DON/ADON to review collected data, perform analysis and identify trends from monthly statistical reports along with explanations and recommendations.
Assists DON/ADON with monitoring the quality and quantity of healthcare provided at McLennan County jail system by standardized audits of medical charts, grievances, sentinel events and utilizations of resources.Responds to grievances in a timely manner.
Maintains adequate TB and Diabetic supplies at all times.
Works closely with the DON/ADON and Jail staff to ensure the goals of the organization are met.
Reviews healthcare related invoices.
Handles public relations by interacting with the general public, family / friends of inmates, vendors and other agencies.
Assists in preparing and maintaining the budget for the jail medical departments.
Partners with DON/ADON to review, revise, and approve site specific healthcare policies and procedures, job descriptions, staffing analysis, healthcare training for corrections and health care personnel, orientation lesson plans, emergency response plans, patient and staff safety systems, nursing assessment protocols, etc.
Monitors fiscal resources, including budget preparation, office/medical supplies, contract services, etc.; makes recommendations for decreasing costs; provides necessary information to the DON/ADON for review/action.
Directs, monitors and maintains a quality management and cost containment program; recommending methods for improving operation, efficiency, workload, and cost effectiveness.
Maintains medical employee files to include updated contact information, education requirements and licensure information
Creates employee files for all jail medical new hires.
Regular attendance and timeliness are required

ADDITIONAL RESPONSIBILITIES: Other duties as assigned.

EDUCATION: Required:
Bachelor"s Degree in Business Administration, Management or related field, in lieu of degree a minimum of 4 years" experience in administration, management or related experience plus the years of experience required below.

Preferred:
Certified Correctional Health Professional (CCHP) and CPR or ACLS certified

SKILLS ~ EXPERIENCE: Required:
3 years" experience managing staff and processes in a professional office environment
Current and valid Texas Driver"s License, safe driving record
Must maintain personal loyalty to the Sheriff
Knowledge, skill, and experience in management as required for the day to day effective management of the fiscal, human resource, and quality of service needs for the division
Ability to compile, organize, and analyze data, research, and prepare reports and assist with day to day monitoring/planning of strategic/operational goals and objectives
Knowledge of budget development, preparation and maintenance as applied for daily operations and assisting with meeting organizational fiscal responsibilities
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
Exceptional skill in establishing and maintaining effective working relationships with County staff, inmates, police departments and the public
Some knowledge of behavior patterns, legal rights, discipline protocols, and grievance procedures of inmates
General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook

Preferred:
Bilingual
Knowledge and experience in correctional healthcare operations to include NCCHC, ACA, and Texas Jail Commission Accreditation Standards.

All Employees
o Must be committed to achieving excellence in assigned duties, always in service of the county and community
o Must have ability to earn and keep the trust of fellow employees and the community at large
o Must be approachable and ready to help fellow employees and the general public

Manager Role (Inclusive of all upper management positions)
o Must be a visionary that can conceptualize large scale ideas and bring them to fruition by rallying the support of an organization
o Must be a delegator that can challenge individuals to reach their potential
o Must be strategic in using time, effort and resources to achieve goals
o Must have an entrepreneurial sense of determination and be able to use this trait in seizing new opportunities

ENVIRONMENTAL FACTORS:
Contact with "at risk" clients and persons accursed or adjudicated of misdemeanor and felony offenses, visitors and general public
Work is performed mostly indoors in a 24-hour/7-day confined, security facility
Climate-controlled environment. Significant contact with the public, elected officials, department heads, and other County employees

PHYSICAL DEMAND REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to talk or hear
The employee frequently is required to walk between both jail facilities. The employee is also often required to stand; sit; use hands to find, handle, or feel objects, reach with hands and arms; stoop and kneel
Must be able to safely lift 20 lbs.
Although directed not to engage in physical contact with inmates, individual must be able to physically avoid combative or aggressive inmates and may occasionally become involuntarily engaged with combative inmates

HOURS / SPECIAL CONDITIONS: Must be willing to work overtime, weekends, holidays, rotating shifts, evenings and nights. Must be able to work 8-hour shifts. Disclaimer
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
DISCLAIMER: McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.