Location: Poway CA, Cerritos CA, or Union City CA at one of our ProSpectra offices

Work Arrangement: Fully In-Person

A few things about us…

We're the industry's largest and most well-respected commercial flooring installation service company. Our innovative vision allows us to do business differently and create new standards by bringing industry-leading expertise from our family of brands across 52 locations across the US. Our team is now nearly 2,100 strong. We're equipped, profitable, and have grown faster than we ever expected and now include a varied array of market brands that have respectively achieved the distinction for service quality that sets our standard. Our brand partners include Diverzify+, Beckers, Collaborative Turnkey Solutions (CTS), Contract Carpet Solutions (CCS), Epoxy SI, High-Performance Flooring, Kiefer USA, Lane's Floor Coverings and Interiors, Kenny Floor Covering LLC, Pavilion Floors, ProSpectra Contract Flooring, RD Weis LLC, Select Prefab Solutions and Spectra Contract Flooring

Unlike others in the industry, we think and do things differently, lead with relentless curiosity, imagination, and innovation, and are frequently told by our customers that we're a breath of fresh air. We partner with some of the fastest-growing, most promising, and most well-respected companies in the US to bring their facility visions to life. We've worked unbelievably hard to serve our clients, and it's paid off.

What's it like to work here…

Our appealing work environment includes highly competent co-workers, competitive pay, engaging work, business casual dress, flexible schedule, full medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k. We work very hard and have a lot of fun. We thrive on doing things better, more efficiently, and smarter. We have high expectations of our people because we all live and die by our values and trust our teams to get their work done and maintain a proper work-life balance.

So now that you know about us, here's the job…

At ProSpectra, a Diverzify company, we believe our associates are at the heart of our organization. We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. You will be responsible for scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing administrative support and leadership for our employees.

Here's what we are looking for…

• Schedule meetings and appointments and provide general support to visitors
• Organize the office layout and order stationery and equipment and maintain the office condition and arrange necessary repairs
• Serve as the HR contact for the business unit, including onboarding, timekeeping, leave of absence and general policy questions
• Train project coordinators, account coordinators and other administrative staff on internal sales and project management systems and processes (includes traveling to different offices)
• Coordinate with IT department on all office equipment.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Manage inventory including cycle counts and truckload orders.
• Address employees’ queries regarding office management issues (e.g., stationery, Hardware office supplies and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Partner with the safety team to lead safety meetings and initiatives, manage safety documents and communicate with local teams about safety expectations.
• Lead a team of administrative professionals who support our sales and operations team.
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Other duties as assigned.

And you would have the following…

• High School degree required (Bachelor in Business Administration preferred)
• 2 – 3 years of proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular, familiarity with email scheduling tools, like Email Scheduler and Boomerang)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Must be willing to travel up to 10%

And exhibit the following competencies…

• Leadership
• Researching Information
• Attention to Detail
• Problem-Solving
• Decision-Making & Judgment
• Planning & Organizing
• Creative & Innovative Thinking
• Communication Skills

Is this you? If so, then we invite you to join us and apply. See firsthand what it's like to grow and advance in a truly collaborative environment where everyone is supported, empowered, and inspired to be their best and unlock their full potential. One last thing, if you heard about this position from one of our Diverzify team members, make sure you tell us and enter their contact information, and we will do all the leg work.

This position is expected to pay $57,000 to $75,000 yearly. Salary will be commensurate with the final candidate’s qualification and experience, including skills, knowledge, relevant education, certifications, as well as aligned with the internal peer group. It is not typical for an individual to be offered a salary at or near the top of the full range for a position.

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