Job description

Operations & Data Assistant, CollegeBuys

Remote in Sacramento region, some in person required. Must be located in the Greater Sacramento Region

The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. We are seeking an Operations Program Assistant to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation.

What You’ll Do

The CollegeBuys Operations and Data Assistant reports to the Senior Specialist of CollegeBuys and is responsible for providing administrative and programmatic support to the Foundation’s CollegeBuys Department. The Assistant will perform a variety of standard administrative functions, customer service and support, logistics, and compiling legal and compliance documents in supporting with the department’s coalescing, organizing, and reporting program financials from over 200 unique supplier and college partners. The Assistant is expected to have the ability to learn and comprehend a diverse array of revenue strategies and accurately record and track the data in Excel, Salesforce and prepare related financial reports with a high-level of attention-to-detail and completeness within prescribed deadlines.

What you bring

• Support internal records repository (district distribution list, vendor contact list, master contracts list) across all platforms such as P:Drive, Google Drive, and Share Point.
• Supports operational efficiencies not limited to implementing file naming convention , updating the operations procedures documents, and maintaining logs and spreadsheets for all department activities.
• Assist with continued development in effective records management and identifying opportunities for continued workflow efficiencies.
• Assists in coordination of conferences, regional forums, and engagement activities that serve to bolster partner and stakeholder interests.
• Provides administrative functions such as proofreading and formatting documents; organizing, filing and compiling documents; preparing correspondence and mailing; coordinating mail and transportation logistics; maintaining inventory of office supplies; scheduling appointments.
• Learn and implement revenue tracking mechanisms in a coherent, streamlined manner.
• Operate day-to-day accounting for quarterly contract reports.
• Support the Senior Specialist in coordinating with the finance department for billing invoice and follow-up.
• Provide support with the rebate revenue collection process – leveraging efficiencies in financial applications (fluencies in excel).
• Support with the aggregation and standardization of corporate partner data for organizational reporting, quarterly KPI’s, stakeholder conversations, corporate partner meetings, and internal trend analysis.
• Support with auditing partner financial reporting submissions with College financial reports.
• Transitions program data onto Salesforce Client Relations Management (CRM) system in accordance with departmental framework.

Attributes for Success

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, etc.), proficiency with Google Suite/Drive.
• Knowledge of basic principles and practices of business/office operations.
• Strong knowledge of general use of personal computers, printers, telephones, Internet, and electronic mail.
• Customer service oriented and team focused.
• Demonstrate ability to assess customer needs, meet quality standards for services, and evaluate customer satisfaction.
• Ability to successfully handle complex programs/activities with limited supervision.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to professionally plan, coordinate, and facilitate meetings, conferences, and training sessions.
• Ability to establish, maintain, and update document and report tracking systems.
• Ability to prepare, read, analyze, and interpret general business correspondence.
• Passionate about providing students with stronger pathways to education and building a more just and equitable California overall.
• A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution.
• A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges.
• Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision.
• Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.
• Knowledge of, or willingness to learn about, the California Community College system and the Foundation’s mission.

What we Offer

You’ll join a group of mission-driven, passionate, equity-minded individuals with a strong desire to impact and change lives for the better through education. As the official nonprofit auxiliary to the Chancellor's Office, we aim to ensure our team reflects the diversity of the California Community Colleges and the 2.1 million students, campuses, and communities it serves. Individuals are hired for their deep understanding of each population’s unique needs and will join a collaborative environment where each team member plays an important role in helping Californians across all communities improve their social and economic mobility and build a better future for themselves and their families.

We operate from an office located in downtown Sacramento’s thriving R Street corridor. Our benefits include the CalPERS defined benefit retirement plan, generous medical, dental, and vision, tuition reimbursement, and more. We take a strategic and comprehensive approach to investing in our people, fostering an environment for employee growth, and providing diverse opportunities for continued learning, professional development, and advancement.

Budgeted Hourly Pay Range:

$20 - $21

Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Sacramento, CA 95811

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