Patient focused, community oriented, conveniently located and equipped with technology that rivals the nation’s most prestigious healthcare systems, Hackensack Meridian Health Mountainside Medical Center offers a comprehensive and growing array of services delivered by caring and highly skilled medical professionals. We’re proud of the therapeutic and administrative upgrades we have made. Mountainside Medical Center has been serving Montclair and its surrounding New Jersey communities since 1891. The physicians, nurses and volunteers who are a part of the Mountainside family are your friends and neighbors. We're your community, your hospital and team, working hard for you.

Hackensack Meridian Health Mountainside Medical Center is proud to continue to provide world-class health care services in a community setting. Our 365 bed medical center has successfully transitioned from a stand-alone facility to being part of Hackensack Meridian Health, the most comprehensive and truly integrated network in New Jersey. Mountainside is a joint venture between Hackensack Meridian Health and Ardent Health Services, one of the country’s leading private hospital management companies.

• Provides supply management for OR/Specialty area through maintaining, monitoring, adjusting, and supply replenishment of inventory areas, processing requisitions, tracking/expediting of orders, and managing new product requests and conversions.
• Assists with the research and implementation of opportunities to improve efficiencies and reduce cost. Evaluates and adjusts par levels for cost effective Manages expired and obsolete inventory.
• Responsible for conducting regular inventory cycle counts.
• Regularly maintains and updates order guides/par areas, organizes store rooms and updates labeling systems to ensure efficient ordering and inventory processes.
• Manages procedural area vendors, ensuring they are in compliance with policies, procedures, and appropriate credentials through the VendorMate credentialing system.
• Effectively works with corporate for item add/activations, contract issues, and Epic item integrity.
• Processes non-stock order requisitions accurately and timely. Follows up as needed; works effectively with purchasing.
• Reviews procedural area schedule for future cases that may require special needs, such as implants, supplies, etc.
• Participates effectively in inventory process, including pre-inventory work, actual inventory, and post-inventory work. Assists management with variance analysis.
• Follows processes and procedures for new item requests and opportunities at facility.
• Facilitates and coordinates with peers and clinical staff for product trials and conversions. Drives approved conversions to completion. Updates order guides and ensures clinical staff has completed preference card updates
• Works with designated procedural staff to ensure supply integrity is available and updated in the Epic EHR system
• Responsible for the coordination or collaboration in the tissue tracking system, as agreed upon by the individual facility, market, or enterprise
• Coordinates repair of equipment with Instrument Technicians, Vendors, and Biomedical representatives, where applicable.
• Facilitates the development of materials management strategies on the unit
• Actively participates in meeting and/or exceeding departmental and individual goals
• Oversees recall notifications and takes action when required. Sends information on any affected inventory to procurement to process returns, where applicable.
• Monitors and tracks clinical staff to adhere to materials management policies regarding proper utilization of approved supplies, the inventory system, and the accuracy of products used.
• Takes ownership of assignments; other duties as assigned or requested. Acting as the primary resource and support for the clinical colleagues in procedural/specialty areas.
• Communicates and listens effectively with internal and external customers; effectively understands instructions and shares knowledge. Works as a liaison for procedural area staff, directors/managers, physicians, and vendor reps to facilitate flow of information and follow through of tasks, actively seeking out clarifying information and pursuing communication contacts as needed.

• High School diploma or GED equivalent

Work Experience:

• Two (2) years of related experience of which one (1) year must have been in Materials Management or Clinical Area.
• ERP system, such as Lawson, experience preferred
• Warehouse organization and operational experience desired
• Knowledge of Epic decremented inventory preferred
• Understanding of operating room products and their uses preferred
• Knowledge of PO pricing and GL interaction
• Computer literacy to include MS Office (Word, Outlook, and Excel)
• Ability to analyze and interpret data
• Excellent communication and problem solving skills
• Ability to manage multiple priorities, projects, and tasks
• Ability to deal with stressful situations