Job description
Position: Parish Bookkeeper
Saint Ignatius of Loyola of Rogers City
Employment Type: Part-time
Location: Rogers City, MI
MAJOR RESPONSIBILITIES:
Saint Ignatius of Loyola of Rogers City
Employment Type: Part-time
Location: Rogers City, MI
MAJOR RESPONSIBILITIES:
- To work collaboratively with department heads to develop and oversee annual parish budgets for review and consent by the Finance Councils.
- Monitor the cash flow of the parish by information provided by others or generated by the expenditures vouchered and communicating to diocesan accounting services for the reconciliation of bank statements to parish records of deposits and expenditures.
- To use information prepared by the diocesan accounting service to produce monthly financial statements delineating departmental activities.
- To collect information from staff and department heads for employee work eligibility under federal and diocesan policies regarding citizenship and immigration standards, documenting suitability for work with children and vulnerable adults; to prepare biweekly payroll; to file employer and employee taxation payments; and to record information in these categories relevant for the diocese’s hired preparer of payroll and tax payments to process payments to employees.
SPECIFIC RESPONSIBILITIES:
- To execute all functions of bookkeeping including, but not limited to, the following: Payroll, taxes, reports, computer records, bank deposits and receipts, vouchers, invoice payments, record books and composition of financial statements; to pay all salaries, wages, debts, and expenditures on time; to publicize financial statement information after the end of a fiscal quarter.
- To establish and maintain operational reports and records, using double entry ledger and accrual accounting for not-for-profit Church organizations.
- To accurately keep all parish financial files and records.
- To collaborate with the parish priest to maintain an organizational chart and employee records.
- To supervise staffs’ use of paid and unpaid times off.
- To coordinate parishioner appeals for financing and promotion of the Catholic Services and church appeals.
- To work with diocesan information systems to monitor and report for weekly publication progress in the parish’s annual Catholic Services Appeal campaign during the summer and autumn months.
- To collaborate with the school principal and parish priest the management of the school gym and parish hall, and all parish facilities.
- To stay informed of changes to diocesan benefits, employee handbook, and other related parties, communicating any changes to the staff and faculty.
- To act as staff liaison to the Finance Councils and generate all meeting materials presented to the Finance Council; and be present at all evening Finance Council meetings, typically once a quarter.
- To perform other tasks as assigned.
EDUCATION AND EXPERIENCE:
- Two years of experience in standard accounting practices, office procedures, and business etiquette, or Associates or higher degree with coursework in accounting.
- Ability to use, or experience with, Microsoft products, particularly Excel.
- Must be able to maintain confidentiality.
- A practicing Catholic in good standing is preferred.
- Experience in adapting to an organization’s accounting software is preferred.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working with hands in repetitive motion tasks.
- Requires some standing, stooping, and bending.
- Must be able to lift upwards of fifteen (15) pounds at a time.
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