Job description

The mission of the Mexican American Opportunity Foundation (MAOF) is to provide for the socio-economic betterment of the greater Latino community of California, while preserving the pride, values and heritage of the Mexican American culture.

Mexican American Opportunity Foundation

Job Description

Position: Payment Clerk

Program: CalWORK’s Alternative Payment Program

Status: Non-exempt, Full time

Supervised by: Program Supervisor

Director of Operations, Child Care Services

General Purpose:
Under the direction of the Payment Processing Supervisor, the Payment Processing Clerk is responsible to ensure that all child care providers are paid promptly. Due to the nature of the workflow, the Payment Processing Clerk is required to assist in reviewing data on vouchers against the attendance sheets and/or PPR logs. MAOF has a first come first serve process and is committed to accurately processing the attendance sheets and/or PPR logs and submitting the payment vouchers to the Accounting Department.

Responsibilities:
Once the Payment Processing Specialist delivers top-sheets with corresponding vouchers the following process takes place:

• Date stamp top-sheets and vouchers
• Verify that the top-sheet listing match the attached corresponding vouchers
• Assure that you have one copy of top-sheet and one copy of all vouchers
• Deliver top-sheet with the corresponding vouchers & attendance sheets and/or payment processing request forms to the Accounts Payable Unit for check processing

Once the Accounts Payable unit prints the checks and delivers them back to the Payment Processing Clerk the following process takes place:

• Review and mark received checks on the corresponding top-sheet,
• Match check to copy of voucher,
• Verify check payee name, address and amount matches attached voucher,
• Provide Payment Processing with a copy of completed top-sheet,
• File carbon copy of check and corresponding documentation in the providers file

by Program type,

• Performs research on provider claims for adjustments and assist the Payment Processing Department and/or the Liaison Unit as needed,
• Performs other duties as assigned by the Payment Processing Supervisor and/or CalWORKs Director,
• Answer incoming calls promptly with proper phone etiquette,
• Attends staff meetings, workshops, and conference, as assigned,
• Maintains confidentiality,
• Other job related duties as assigned.

Requirements:

• Strong mathematical Skills,
• 10-Key proficient; by touch preferred,
• Able to handle high volume of work within the peak periods,
• Intermediate computer skills with proficiency in word processing,
• Sincere commitment to provide quality service to the public,
• Bilingual English/Spanish,
• Sensitivity and ability to work well with diverse social, ethnic, religious, and cultural groups,
• Strong organizational and analytic skills,
• Sensitive to the needs of the program and the general public,
• Ability to apply common sense understanding to carry out instructions furnished verbally and in writing,
• Negative T.B. test or chest X-rays (stated by law), negative drug and alcohol screen test,
• Ability to maintain cooperative, diplomatic working relationships with co-workers and supervisors; work as part of a team and collaborate with department; and complete projects under tight deadlines even when there are completing requirements and changes in assignments.

Payment Processing Clerk is assigned to work at the MAOF Montebello facility located at 401 N. Garfield Ave., Montebello, California 90640, and is expected to work Monday through Friday, 8:00 AM – 5:00 PM.

Physical Demands:
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.

MAOF is committed to a diverse workforce. As part of this commitment, MAOF provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

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