Position Title: Payroll & Accounting Administrator
Job Class: Non-Exempt (hourly)/40 hours (Hybrid-not a remote position); $30-35/hour
Reports to: Accounting Manager

Founded in 1989, the Seattle Institute for Biomedical and Clinical Research (SIBCR) works with scientists to find treatments to improve the health and well-being of Veterans. As an SIBCR employee, you have a unique opportunity to help improve the lives of Veterans through supporting our team of leading scientists whose research spans a broad range of areas some of which include basic & clinical neuroscience; diabetes, endocrinology & nutrition; prosthetics; oncology; and pulmonary diseases. You will also enjoy outstanding benefits, professional growth opportunities, and the chance to be a part of an important mission.

Summary of Position:

Payroll and Benefits Administration

• Payroll preparation for 100+ employees
• Benefits administration
• Assuring accuracy and timeliness of pay and delivering payroll reports
• Ensuring compliance with payroll tax obligations and other legal requirements
• Payroll-related communications with other persons or organization
• Operating software related to payroll, MS office products, and payroll related equipment
• Special projects or reporting as needed

Accounts Payable

• Enter invoices, transfer e-invoice successfully, resolve invoice discrepancies
• Match invoices to purchase orders, identify discrepancies, and ensure invoices are paid timely
• Provide customer service in response to internal and external questions
• Assist with projects and backup to other staff and other duties as assigned

Minimum Qualifications

• 2+ years of experience working with payroll, ideally with a nonprofit in WA state
• 2+ years processing accounts payable
• Familiarity with WA state payroll laws and policies
• Familiarity with software related to payroll and accounts payable
• Clear and professional oral and written communication skills by email, phone and in person
• Strong organizational and problem-solving skills
• Attention to detail
• Maintain and apply payroll and accounts payable best practices on policies and procedures
• Strong computer skills, including proficiency with Microsoft Office products
• Professional behavior to include punctuality, reliability, and good customer service

How to apply

Please complete online application and upload a resume and cover letter. Candidate must be able to work in the office and has the option to work from home a maximum of 2 days a week. Schedule will be determined upon hire.

VA/SIBCR requires that employees be fully vaccinated or provide proof of medical or religious exemption within eight weeks of employment. Violation of this vaccine requirement may be subject to termination of job offer and or employment.

SIBCR Benefits

SIBCR Pays 100% (less $90/month) for Employees and 75% of Dependent Premiums per month.

Offered to all employees working 20+ hours per week on a regular basis:

• Medical and Prescription Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance, Short Term Disability and Long Term Disability
• Employee Assistance Program
• 403(b) Retirement Plan with pre-tax and Roth options with Matching Contribution (up to 2.5%) plus Non-Match Contribution of 5%
• Sick Leave - accrues at 1 hour for 20 paid hours
• Vacation Leave - accrues at 1 hour for 20 paid hours
• 10 Paid Holidays
• Other mandated leave such as FMLA and WA PFML
• Voluntary Benefits include AFLAC, Pet Insurance, Voluntary Term Life

No other types of compensation offered at this time

Equal Employment Opportunity Policy
The Seattle Institute for Biomedical and Clinical Research does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy), gender identity or status as transgender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor protected by federal, state or local law.