Payroll/Accounting Specialist

Partners in Care is seeking a full time Payroll/Accounting Specialist to assist in processing all aspects of our complex payroll system as well as support the finance area in other accounting/billing tasks as needed. If you are organized, good with numbers and systems and enjoy working as a team, then we would like to encourage you to apply to be a part of our 5-star team.

Who we are

At Partners In Care, our employees and volunteers are our greatest asset. Our core values include respect, compassion, quality, integrity, and community. We take pride in having employees who are exceptionally skilled and enthusiastic about their work. Our organization has achieved a five-star rating in both our Hospice and Home Health work.

Partners In Care is the oldest and finest hospice and home health organization in Central Oregon, emphasizing respect, compassion, and support within a family centered, full-service program. Partners In Care provides post-acute care to residents throughout a 10,000 square mile region of Central Oregon who are medically fragile, experiencing chronic and serious illness, recovering from surgery, or need end-of-life care at home or in our hospice in-patient facility called Hospice House. As an independent non-profit organization, Partners In Care works in close partnership with the patient or client’s family, the community, and other care organizations to ensure quality care.

Job Responsibilities

• Produces accurate monthly payroll checks and direct deposits within deadlines
• Uses online State & Federal tax portal to pay payroll taxes & posts tax payments in Sage accounting software
• Exports complex EMR time keeping data into an Access Database
• Works with supervisors of all departments to ensure DAR (Daily Activity Report) entries follow timekeeping policies, are complete and signed for preliminary payroll processing
• Is knowledgeable and current on Federal and State payroll laws
• Administers and manages fuel card program. Issues cards & communicates all aspects of program to employees
• Codes employee mileage to appropriate department # and enters mileage into monthly payroll
• Provides customer service for employee payroll. Includes answering questions about PTO, Verifications of employment, personal tax withholdings, etc.
• Processes monthly and ad hoc payroll reports for the leadership team
• Assists the finance team in various tasks outside of payroll functions

The above statements are meant to be a representative summary of the duties of payroll/accounting specialist.

• Excellent people skills
• Knowledge of Federal and State payroll laws and regulations
• Attention to detail
• Proficient knowledge of spreadsheet/word processing programs
• Analytical and critical thinking skills
• Ability to work well independently and as part of a team
• Use of access database systems a plus

Position Requirements:

College degree in related field or comparable work experience

Minimum two (2) years’ experience in payroll, accounting, or a closely related field

Working knowledge of payroll timekeeping details inc. differentials, overtime, and employee benefits deductions.

• Two medical plan options
• Two dental plan options
• Life & Disability
• Vision
• Employee Assistance Program
• Flexible Spending Plans
• Aflac and Legal Shield (both voluntary)
• MASA – voluntary transportation benefit
• 403b retirement savings with employer match
• Paid time off
• Comprehensive orientation and ongoing education and support
• Fun social gatherings and celebrations

Partners In Care is an Equal Opportunity Employer dedicated to providing a diverse, equitable, and inclusive work environment. We do not discriminate on the basis of race, color, national origin, physical characteristics, age, religion, creed, gender, gender expression, sexual orientation, marital status, mental or physical disability, or veteran status. In accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973, the organization provides reasonable accommodation to assist individuals in performing their essential duties required by their job. All qualified candidates legally able to work in the United States are encouraged to apply.