Job description

The mission of the Mexican American Opportunity Foundation (MAOF) is to provide for the socio-economic betterment of the greater Latino community of California, while preserving the pride, values and heritage of the Mexican American culture.

Mexican American Opportunity Foundation

Job Description

Position: Payroll Specialist

Program: Finance and Accounting Department

FLSA Status: Non-exempt, Full-time hourly

Responsible to: Payroll Manager and Director – Financial Accounting & Special Projects

Job Summary:
Assist the Payroll Manager in the efficient operation of processing payroll. Primarily responsible for processing payroll and maintaining the database regarding salary and pay. Performs duties related to payroll operations, including recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls, in accordance with Federal, State, and local laws. Must be trusted with sensitive and confidential information. Cooperate with all departments to increase payroll service performance and improve upon the payroll system.

Essential Duties:
1. Review and analyze payroll data and reports for accuracy and resolve discrepancies to ensure accurate posting to payroll records.

2. Process and close payroll at the end of each payroll period.

3. Manage the printing and distribution of timesheets and leave status reports.

4. Compile and direct time-keeping data, calculate pay adjustments and key data into payroll system.

5. Ability to use payroll software with accuracy and efficiency.

6. Prepare, process, and track wage garnishments and child support orders.

7. Assist with the preparation of audit schedules and management reports.

8. Assist with direct deposit and other deductions to update payroll records.

9. Prepare and process electronic transmission of payroll data such as retirement, insurance, union dues and credit union payments.

10. Maintain an orderly filing system for payroll and related records

11. Assist in the coordination and interaction with federal, state and other agencies on issues pertaining to employee compensation or mandatory deductions such as garnishments, child support, etc.

12. Upon request will assist with the update and distribution of payroll.

13. Assist managers and staff by answering payroll related questions, providing requested payroll information without violating confidentiality policy, and assuring appropriate follow-through and/or resolution of other payroll issues such as timecards, paycheck, pay rate, etc.

14. Communicate with managers, supervisors, co-workers, employees, and others regarding timely submission of employee timecards and leave authorization.

15. Verify with HR the accuracy of employees’ rates, benefits, and other payroll information.

16. Must be trusted with sensitive and confidential information.

17. Perform other related duties as requested from time to time such as benefits and other custom reports.

Education and Experience:
1. Minimum of an Associate of Arts Degree in related field or at least 3 years of direct payroll processing experience.

2. Solid understanding of legislation and regulations of pertaining to payroll.

3. Knowledge of ADP, Paychex, or any other payroll processing system from a third party vendor.

4. Three years computerized payroll processing experience.

Knowledge, Skills and Responsibilities:
1. Knowledge of payroll laws and regulations

2. Minimum three years payroll experience

3. Read and interpret documents and reports

4. Write routine reports and correspondence

5. Maintain accurate and organized records

6. Ability to speak to customers or employees of organization

7. Calculates figures and amounts using a 10-Key calculator

8. Ability to assume responsibility for assignments and to perform them in accordance with minimal supervision

9. Deal with problems involving several variables in standardized situations

10. Use computer software programs and/or other applications (working knowledge of Microsoft Office; Microsoft Excel; Word; Outlook; and 10 key)

11. Excellent communication and detail oriented

12. Proficient in reading, writing, and understanding work related materials

13. Bilingual in English/Spanish preferred.

14. Ability to work well under pressure and or tight deadlines even when there are competing requirements and changes in assignments

15. Positive attitude with excellent customer service skills

16. Good interpersonal and communications skills; with proper phone etiquette

17. Regular attendance Monday through Friday, assigned work schedule depending on department needs

18. Maintains confidentiality of sensitive and confidential information at all times.

Physical Demands:
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.

Work Environment:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

MAOF is committed to a diverse workforce. As part of this commitment, MAOF provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

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