POSITION TITLE: Payroll Specialist

DEPARTMENT: Accounting

Ora Values the Daily Practice of ...

Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific Rigor

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The Role:

Ora's Payroll Specialist is responsible for processing US and international payroll and maintaining the employee database regarding salary and pay. This role will collect and review employee information and working hours, calculate wages, preparing and processing employee payments and maintaining accurate payroll records for bi-weekly multi-state domestic payroll for 200+ employees, ensuring that new hires and terminations and compensation changes are handled correctly. This role is also responsible for processing monthly international payroll. A successful payroll specialist should be able to investigate and resolve payroll issues and ensure strict compliance with company and regulatory standards in addition to strong people-skills and high numerical aptitude.

What You'll Do:

• Processing of 2 biweekly multi-state domestic payroll for all Ora employees
• Processing monthly international payroll for employees in UK, Ireland, Italy, Spain, and China.
• Resolve payroll discrepancies via information collection and analysis.
• Upload payroll data to the Financial ERP system, NetSuite.
• Familiarize yourself and keep current with the taxation of salaries, benefits and other factors.
• Reconcile general ledger with regard to payroll transactions.
• Create and maintain employee's electronic profiles in NetSuite.
• Manage the payroll-benefits by handling all payroll information questions and requests.
• Run ad-hoc weekly, monthly and quarterly reporting for various departments.
• Maintain and update the 401K reconciliation on a bi-weekly basis.
• Load and manage 401K data in Fidelity.
• Manage the yearly 401K audit.
• Complete special projects as needed for Finance and HR.
• Responsibilities may differ slightly from the above based on specific needs of the business.
• Clear and sustained demonstration of the Ora Clinical's Values of prioritizing kindness, operational excellence, cultivating joy and scientific rigor.

What We Look For:

• Experience needed for the Role:
  • Bachelors' degree in Finance or Accounting with a minimum of 2 years' experience with payroll. Years of experience may be considered in lieu of education.
  • Experience with ADP Processing
  • Experience with Microsoft Excel
• Additional Skills & Attributes:
  • Experience with Fidelity 401K and NetSuite is a plus.
  • Experience with Microsoft Office products, especially Excel.
  • Ability to work in a fast-paced environment, and a willingness to jump in wherever needed.
  • Experience processing multi-state payroll and handling third party systems.
  • Ability to maintain confidentiality around personnel related issues, employee/payroll records, and company information.
  • Attention to detail and strong organizational skills, along with good interpersonal and communication (both verbal and written) skills.

• Attention to Detail: Ability to analyze available data and take the time to understand as full a picture as possible to drive successful solutions to complex problems.
• Emotionally Intelligent Leadership: Ability to lead with a positive mindset and empathy. Possess the capacity to understand others and to be aware of and sensitive to the feelings, thoughts, and experience of your colleagues and customers.
• Genuine Curiosity: Helpful in driving innovation at Ora by encouraging cross functional and inter-team information sharing through open dialog, discussion and active listening. Possessing an openness to question the status quo, leave space to "fail forward," and invest in thinking and exploration time for you and your team.
• Organization and Goal Setting: Ability to set goals, delegate appropriate tasks, and develop structure for yourself and your team to allow for successful multitasking and decision making.
• Resolve Conflicts: Practice radical candor in your communication with your team and colleagues as well as participating in active listening to help the other person feel heard and understood.
• Seek Meaning and Purpose and a Desire to be Part of Something Bigger then Yourself: Live a clear and sustained demonstration of the daily practice of Ora's Values of prioritizing kindness, operational excellence, cultivating joy and scientific rigor and the linked behavioral expectations.