Job description

Santa Rosa Orthopaedics Practice Administrator

JOIN OUR TEAM

Santa Rosa Orthopaedics (SRO) is searching for a Practice Administrator for our Orthopedic Surgery Specialist Group located in Santa Rosa, California. The Practice Administrator will join an established team with a long history of providing state of the art care to our community. Our current team includes 9 Orthopaedic Surgeons, 3 full-time Physician Assistants, 4 Physical Therapists and Extenders, and 2 full-time Hand Therapists and Extenders. The Practice Administrator will assist and monitor efficient daily operations related to high quality service and safety for patients accessing services and care, as well as provide practice administrative support to physicians.

THE ORGANIZATION

SRO is a full-service orthopaedics practice committed to providing exceptional care for all types of orthopedic injuries and conditions. Our team of fellowship-trained orthopedic doctors offers the latest nonsurgical and surgical treatment options for a wide range of orthopedic sub-specialties and sports medicine. Areas of specialty include hand & upper extremity; sports medicine; foot & ankle; joint replacement; trauma team; shoulder & elbow; and back & spine. We are North Bay’s most comprehensive orthopaedic specialists. Care is provided by orthopaedic physicians, pain specialists, physical therapists, diagnostic imaging specialists and surgeons with expertise in innovative, minimally invasive surgical techniques.

THE COMMUNITY

Santa Rosa is home to approximately 170,000 residents and is located less than an hour’s drive north of San Francisco with access to the beautiful Pacific Coastline, award winning wineries, majestic redwoods, a wealth of culture, fine dining, attractions, outdoor and recreational activities and a wide variety of entertainment and events. Excellent health care services, educational institutions and a full range of services contribute to Santa Rosa’s quality of life. Santa Rosa Orthopaedics is committed to the community they serve.

THE POSITION:

The Practice Administrator oversees and supervises daily administrative processes and staff within this orthopedic practice; contributes to business improvement plans; monitors day to day business management; and is responsible for long term business projections and budgeting.

The Practice Administrator is tasked with maintaining all accounting functions, including accounts payable, general ledger, accounts receivable, employee payroll, cash disbursements, and financial statements.

The Practice Administrator also monitors other organization performance indicators while continually seeking to identify ways to cut costs and improve performance and programs in ongoing efforts to meet the organization’s goals.

Qualified candidates must possess the following in addition to the education, experience, knowledge, and skills listed – honesty, strong work ethic, strong organizational skills, ability to complete tasks in a timely manner, be a highly effective communicator and be resilient. Candidates must be passionate about efficiency, designing and implementing company systems and implementing dynamic growth. This will be an on-site position and work must be performed on site.

PRIMARY RESPONSIBILITIES:

• Develops a culture that emphasizes collaboration, accountability and performance with a shared vision for the future.
• Directs and implements the clinic’s mission and strategic plan to achieve its strategic and financial goals.
• Assists with business planning, improvement, and expansion projects.
• Monitors practice’s budget & prepares accurate financial reports.
• Prepares monthly journal entries and enters into general ledger system.
• Processes company’s month-end closing using accounting software.
• Ensures timely payment of current liabilities to creditors, proper recording and control of cash receipts, employee payroll and recording of fixed assets
• Reviews and approves all invoices selected for payment and related cash disbursements.
• Monitors and manages cash flow.
• Completes bank account reconciliations.
• Coordinates payroll processing, reviews all payroll checks and related management reports.
• Keeps abreast of any regulations impacting the practice.
• Directs financial accounting functions to ensure accurate recording and reporting of clinic financial information.
• Assists auditors with interim and year-end audits.
• Develops and updates organizational design, management, and processes for maximum productivity, efficiency, and cost effectiveness.
• Provides visible and approachable leadership enhancing working relationships among the staff and physicians.
• Continually monitors operations, programs, and physical properties initiating appropriate changes.
• Identifies opportunities to enhance market share and financial position through development of partnerships, affiliations, and growth strategies.
• Mentors staff and provides opportunities for professional growth and development.
• Represents the clinic in its relationships with other health organizations, government agencies, and third-party payers.
• Serves as liaison and channel of communication between the board and its committees, the medical and administrative staff.

JOB REQUIREMENTS

KNOWLEDGE AND SKILLS:

• Ability to effectively manage others and to establish/maintain effective working relationships with staff, management, and the public.
• Knowledge and a thorough understanding of the health care environment.
• Specific knowledge of finance, marketing, operations, human resource management, and public relations in health care.
• Knowledge of business concepts and financial drivers of a medical group.
• Ability to analyze financial data, prepare financial statements and related reports.
• Ability to exercise initiative, judgment, and discretion to achieve organizational objectives.
• Strong decision-making, problem-solving skills, and communication skills.
• Ability to access, input, and retrieve information from computer.
• Ability to work independently & in a team setting.
• Ability to identify trends and motivate workforce toward changes.
• Ability to identify opportunities for improvement.
• Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.
• Must be competent at verifying/staying current with current MIPS/Medicare guidelines, and implementing systems to stay compliant with yearly changes and requirements.

EDUCATION, QUALIFICATIONS, SPECIAL TRAINING:

Bachelors degree in Business, Finance/Accounting, or other related field

Masters degree preferred

Medical practice management certification such as CMPE or CPPM preferred

EXPERIENCE:

Five years of supervisory experience, with increasing responsibilities and multiple direct reports.

Two years of financial management experience, including understanding of health care industry accounting.

This description reflects the primary responsibilities of the position identified for the purpose of job evaluation. It should not be construed as a detailed description of all work requirements that may be inherent in the position.

License or certificate:

Individuals must be capable of operating a motor vehicle safely and possess a valid, Class C, California Driver License, or be able to demonstrate the ability to travel on scheduled or unscheduled visits to various locations which may or may not be reachable by public transportation.

COMPENSATION
Salary commensurate with experience.

BENEFITS
Generous and competitive benefits package including 401K match, health, dental, vision, paid time off and more.

SELECTION PROCESS
Candidates should submit their resume and cover letter. All application materials received will be screened and evaluated and the top candidates will be contacted for an initial pre-screen interview. The most highly qualified candidates will be invited to participate in an on-site selection process.

This employer is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, marital status, age, veteran status, or sexual orientation.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Job Type: Full-time

Pay: $92,000.00 - $175,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Application Question(s):

• Do you possess a CMPE, CPPM or related certification? Please list.
• Do you have financial management experience for a medical practice? If so, how many years?
• What is your level of proficiency on Excel and/or Quickbooks?
• How many years of experience do you have using EHR & EMR systems?

Education:

• Bachelor's (Required)

Experience:

• supervisory: 5 years (Required)

Work Location: One location

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