Position Summary

The Practice Coordinator ― Corporate Practice supports day-to-day management of the Firm’s global Corporate Department and the M&A/PE practice groups in the areas of business planning, associate staffing and development, professional development and training, team-building and communications, administration and operations, and financial and matter management. The Coordinator is knowledgeable about Department and practice group priorities, members and activity, and serves as a liaison to the Firm’s other departments and business services functions, such as Accounting, Business Development/Marketing, Events, Professional Development, and Recruiting, among others.

Job Relationships: Reports to the Practice Manager for the M&A/PE practice group in capacity as Coordinator for such groups and to the Corporate Practice Managers/Senior Manager in capacity as Coordinator for the group’s general Corporate department initiatives. Works closely with the Corporate Practice Management team. Has significant attorney-facing responsibilities (partners and associates) and interactions with business services personnel at all levels, including significant interaction with legal administrative support personnel.

Duties & Responsibilities: The following are representative responsibilities in key areas:

Business Planning

• Facilitates projects and initiatives to help the Department and practice groups achieve their business priorities.

Associate Staffing and Development

• Supports associate staffing processes, absence/vacation policies and procedures, and utilization monitoring.
• Coordinates associate development processes and initiatives, such as administration of performance review and promotion processes (including collecting client-matter information and feedback, compiling materials, preparing reviews and memos, coordinating meetings, and tracking status and action items).

Professional Development and Training

• Coordinates all aspects of Department and practice group presentations, including collecting information from across the Firm and creating PowerPoint slides and materials.
• Works with the relevant partners to plan and implement training curricula, including coordinating topics and presenters, assisting with the preparation of substantive materials (e.g., PowerPoint, etc.), drafting and distributing course descriptions, invitations and communications, and arranging all scheduling and logistics.
• Tracks training programs, speakers and materials for future presentations.
• Coordinates with Professional Development regarding CLE requirements and updates to the Firm’s training database.

Team-Building and Communications

• Helps with planning and coordinates team-building activities, events and service projects with Events, Recruiting and other teams. Coordinates first-year and summer associate activities and initiatives.
• Drafts and distributes emails and other communications, facilitates information-sharing, and maintains intranet pages and distribution lists.
• Creates, maintains and distributes Department and practice group resources.

Administration, Operations and Financial Management

• Responds to or redirects and resolves inquiries and requests in all areas. Provides general administrative support, obtains approvals from decisionmakers, manages special projects and coordinates with business services groups to advance ad hoc and recurring initiatives.
• Coordinates Department and practice group processes including new hire onboarding and integration, and departures. Updates information, prepares materials and reports, prepares communications and notifications, facilitates connections for new hires, and ensures involvement and approvals of key stakeholders.
• Maintains and utilizes a wide range of Department, practice group and attorney information. Creates charts, trackers, and lists for various purposes. Runs or requests financial reports. Confirms accuracy, issue-spots and organizes and formats information to support analysis and decision-making.
• Manages all aspects of Department and practice group meeting support (scheduling, agendas, materials, invitations, note-taking and action item follow-up, and logistics), in coordination with legal executive assistants, conference services/AV, and other departments.

Other

• Works on a variety of ad hoc projects as needed in collaboration with the Corporate Practice Management team.
• Performs other work-related assignments and tasks as assigned.

Education: Bachelor’s degree required.

Experience: 3+ years of relevant experience in a law firm, professional services or corporate environment.

Skills and Abilities: Excellent written and verbal communication skills. • Ability to build relationships and inspire confidence by employing a client service mindset. • Highly professional with ability to maintain the confidentiality of sensitive information. • Ability to prioritize multiple assignments and deliver high-quality, accurate work in a fast-paced environment. • Strong organizational and project management skills. • Ability to take direction, as well as exercise good judgment, problem solve, and take initiative without prompting. • Ability to get work done through others and by engaging appropriate resources. • Superior attention to detail. • Ability to work both independently and collaboratively as part of a team. • Proficiency with programs such as Word, Excel, Outlook, PowerPoint. • Experience working with databases and with (or ability to learn) document management systems (e.g., iManage or FileSite). • Strong Internet research skills.

This position description is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firm’s right to assign or reassign duties and responsibilities to this job at any time.

Salary Range: $65,000 - $80,000

The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.