Description

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

Based at the state Capitol, the Secretary of State's Executive Office regularly interacts with the people of Washington, key stakeholder groups, leaders statewide, and media outlets. The Executive Office is critical to the success of all major OSOS services and responsibilities through general oversight and leadership, the development of public policy, legislative relations, and external communications.
The OSOS is looking for a Productivity Supervisor (Program Specialist 4). This position reports to the Deputy Director of External Affairs and is responsible for administering the day-to day operations of the Productivity Board (PB) including supervising the work group. It also acts as liaison between board and external state agencies and higher education.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Duties

Administers, directs and oversees all operations of the Productivity Board
Tasks Include:

• Manages PB staff; sets expectations & evaluates performance
• Prioritizes & assigns work to subordinate staff
• Makes recommendations to Director and Deputy regarding staffing change
• Develops annual strategic plan for PB
• Determines the priorities of the PB
• Collaborates with program staff on engagement strategies
• Interviews, recommends, trains, monitors and evaluates staff
• As subject matter expert, confers with program staff, agency staff, and state and local government agencies; Interprets and implements program policies and procedures; Poses solutions as unique and unprecedented issues arise
• Develops, maintains and continually evaluates program rules, policies and procedures; Identifies when gaps exist
• Suggests changes to statute or administrative rules, drafts policy; Collaborates with Director, Deputy Director and office legislative liaison through legislative session and may be asked to represent program in legal proceedings or Legislative hearings
• Prepares and deliver speeches or presentations across the state
• Approves leave requests of program staff and ensures adequate staffing
• Advises appointed board and executive level staff on status of PB
• Proofreads and edits campaign materials for program
• Create & maintain COOP plan for PB

Program and budget development
Tasks Include:

• Provides information about the PB to a variety of external and internal agencies; explains rules and regulations that govern the program
• Develops outreach strategies including development of program brochures and presentations
• Consults with other states regarding development of similar programs, laws, and regulations
• Prioritizes expenditures and projects future needs
• Approves refunds & reimbursements
• Travel and meet with coordinators and agencies for individual training or consultation.
• Understands cost savings benefit analysis to ensure savings to the state
• Monitors & audits program budget
• Works with contracts & purchasing office to create interagency agreements & service contracts

IT development
Tasks Include:

• Collaborates annually with IT staff to establish plan for online system improvements & evaluate IT system needs for PB
• Collaborates with IT on a business analysis for a new computer system
• Works with IT on an RFP/RFQ process for a new database system
• Creates temporary database tracking for the first year of PB until a database can be purchased
• Provides direction to IT services development and production staff for program database development
• Determines IT needs for PB staff

Miscellaneous
Tasks Include:

• Other duties as assigned

Qualifications

Required Qualifications:

• 
  Four years of experience providing support to staff or a program including, but not limited to, interpreting policy and instructing others on application of policies, representing a program or office to clients, interacting with members of the public, composing correspondence, scheduling appointments and meetings, or coordinating events
• Two years supervisory experience performing the following tasks: interviewing, hiring, training, assigning, and/or directing work and evaluating staff
• Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

Preferred/Desired Qualifications:

• Project management experience that includes planning, scheduling, communicating, and evaluating all aspects of a project.
• Experience in public speaking; including preparation and delivery of professional presentations.
• Experience performing technical writing for publications such as newsletters, news releases, speeches, articles or feature stories.
• Experience using presentation software such as Microsoft PowerPoint.
• Experience working in state government and/or with the legislative process
• Current Washington State driver’s license or requested and obtained appropriate accommodation
• Demonstrated ability to exercise sound professional judgement
• Demonstrated ability to analyze problems and create reasonable solutions
• Demonstrated ability to lead a collaborative work group

Supplemental Information

Working Conditions
In this position, the incumbent works primarily in an office setting, which will require the ability to sit and/or stand for extended periods of time. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM with the ability to work irregular hours and weekends on short notice as needed to support business activities. Occasional local and statewide travel may be required with overnight stays. Must be able to move and maneuver up to 30 pounds with or without reasonable accommodation. The incumbent in this position must be able to represent the Office of the Secretary of State in a competent, confident, and professional manner, including professional dress, and be able to communicate ideas and information both verbally and in writing, and work successfully with compassion and sensitivity.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), employees at the Office of the Secretary of State must be fully vaccinated no later than your first day of employment. Your vaccine status will be verified by Human Resources (HR) prior to your first day of employment. Please contact the HR Consultant overseeing this recruitment if you need information on medical or religious accommodation at (360) 704-5212.

Compensation
Salary commensurate with qualifications and experience. Full benefit package includes health, dental, life and long-term disability insurance; paid vacation, sick and military leave, and deferred compensation plans; paid holidays; and a public employees' retirement plan

How to Apply

• To be considered for this position, you must attach the following:
  • Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position.
  • Resume
  • Three professional references. Personal references will not be considered.
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
• All veterans must include a copy of your DD214 or NGB-22/NGB-23 to receive preference in the hiring process. You must redact your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, sex, marital status, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-5212.