• Coordinate the administrative functions of the residency office and work with the Chair, Program Director and Administrator to ensure compliance with current standards established by ACGME and other relevant regulatory agencies.
• Input and maintain data systems management utilizing New Innovations software program to maintain resident information.
• Develop and generate a variety of reports/materials; GMEC reports, monthly, annual and yearly evaluation reports, monthly and yearly rotation schedules.
• Coordinate resident recruitment sessions including informational materials, website information, and retrieve/sort residency applications.
• Coordinate new resident orientation; organize/schedule orientation activities.
• Participate and monitor Residency meetings with Faculty.
• Coordinate resident, faculty and student conference assignments and schedules.
• Provide resident support; distribute institutional information to residents and collect/verify documents for credentials file.
• Create/assist with the development of department forms, logs, information sheets.
• Maintain department records/files; resident files. Memos, correspondence, M&M documents.
• Complete written requests for verification of resident education and training, fellowship applications, letters of recommendation and attending evaluation questionnaires with input from Chair/Program Director.
• Prepare annual department budget, monitor expenses, and produce variance explanations.
• Prepare purchase requisitions and prepare/monitor resident stipend requests.
• Occasional after hours, evening and/or weekend work required.
• Perform other duties as assigned.

Education:

• Bachelor’s Degree preferred but not required.

Experience:

• Minimum of four (4) years’ experience in health care or relevant experience

Knowledge and Skills:

• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship and program
• Knowledge of Joint Commission regulations.
• Knowledge of Department of Health (DOH) regulations.
• Knowledge of Electronic Residency Application Service (ERAS).
• Knowledge of National Resident Matching Program (NRMP).
• Knowledge of New Innovations software.
• Must be able to work independently, handle confidential matters and be detailed oriented, organized and possess superior communication, interpersonal and organization skills.
• Problem-solving and decision-making.
• Administration and organization.
• Prioritization.
• Goal-setting and implementation.
• Interpersonal cooperation.
• Ability to fully utilize BHMC’s electronic record systems, equipment and other healthcare and billing systems relevant to this position.

• Position requires prolonged periods of standing, reaching, walking throughout the working day.
• Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds.