Program Manager, Center Interdisciplinary Research Woman Health
Job description
Minimum Qualifications:
Bachelor's degree or equivalent in related field and 4 years related experience
Job Summary:
Provide senior level managerial oversight to the Center regarding the planning and execution of various business operations and administrative functions including oversight of a vaccination project for middle school children
Skills & Qualifications:
- Exceptional verbal and written communication skills
- Strong organizational expertise
- Proven leadership & strategic planning abilities
- Acute attention to detail
- Must be autonomous & resourceful
- Robust proficiency with EPIC, Kronos, PeopleSoft, Microsoft Office, Excel
- Familiarity with SPSS is preferred but not required
Duties related to vaccination project include:
- Assist with initial project set up
- Oversee recruitment activities, insurance verification, consent process, and data entry
- Interact closely with school nurses, school administrators, parents, and children to ensure project runs efficiently
- Attend health fairs, school faculty meetings, and parent-teacher organization meetings as needed
- Work with project staff and schools to schedule staff/parent educational sessions and vaccination days
- Maintain participant files (e.g., document tracking and injection information collected on all participants and update records)
- Schedule and participate in regular meetings with project personnel to review progress and address challenges
- Travel up to 10 days per year to schools and UTMB Catchment Areas
Center Administrative Duties:
- Serve as the Center’s HR Manager (e.g., operate processes to recruit and hire staff/faculty/postdoctoral fellows)
- Supervise day to day operations to ensure the Center is operating securely, efficiently, and effectively
- Serve as Center liaison with businesses, clinics, hospital, schools, and academic administrations to promote collaborative events and programs
- Plan, schedule, and promote meetings, conferences, and interviews (in-person & Zoom)
- Monitor expenditures (travel, supplies) for compliance with grant/contract restrictions
- Manage venue acquisition, external speakers, etc. for special events
- Manage Seed Grant announcements (e.g., disseminate notices, receive applications, distribute award notifications)
- Assist with processing annual employee performance evaluations
- Manage intermittent space planning and renovation
- Serve as Center’s Asset Custodian (e.g., oversee asset procurement and annual asset management procedures)
- Oversee annual update of Center’s Business Continuity Plan; serve as the Center's primary contact in emergency situations
- Identify appropriate internal controls for the Center; provide mechanisms to monitor and enforce compliance
- Manage Records Retention schedules, documents, and procedures
- Execute other duties as required by the Center Director
Preferred Qualifications:
Master’s degree
Salary Range:
Actual salary commensurate with experience.
Work Schedule:
Monday through Friday, 8am to 5pm and as needed on occasion.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
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