Provides a variety of administrative support functions for the Child Care Resource and Referral (CCR&R) office including fiscal management, and developing and maintaining tracking systems. Works under limited supervision.
This position works a .98 FTE

ESSENTIAL DUTIES
Position Specific Duties

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  Performs accounts payable duties including obtaining competitive quotes as needed, authorizing payment for invoices that match purchase orders, and creates electronic requests for payments and purchase orders. Maintains records for accounts payable.
• Monitors CCR&R program’s accounts payable operation by ensuring that all invoices are paid accurately and timely. Acts as liaison to vendors, agencies, institutions and other providers to ensure timely payment.
• Provides excellent customer service skills and demonstrates strong cultural competency skills in interactions with vendors, early childhood programs, and the public.
• Works with coaches and management staff to submit materials orders, track shipping and delivery of orders, and obtain and maintain all necessary receipts and packing slips
• Maintains accurate data and materials to fulfill funder requirements and complete reports.
• Creates, monitors, and maintains contracts with participating programs and initiates communication as needed to obtain required paperwork and signatures.
• Assists staff and vendors by providing explanations of procedures, fiscal guidelines, policies, systems and other information to process payable requests.
• Gathers, analyzes and assists in the preparation of reports to meet funding regulations and for special and periodic projects.
• Develop electronic forms, documents and templates to support CCRR projects
• Assist with development, evaluation and improvement of office support processes within CCRR

• Reports suspected child abuse in accordance with Oregon Statute and Head Start procedures.
• Participates as a team member in Child Care Resource and Referral staff meetings.
• Attends training sessions and participates in training opportunities.
• Works as a team with community agencies and other staff in providing services to children, families and programs.
• Maintains records and/or activity logs.
• Maintains the confidentiality of highly sensitive information.
• Interacts with children, families and providers in a supportive, culturally responsive and professional manner.
• Performs all other duties as assigned.

• Associate’s Degree
• Two years of relevant experience in office administration and accounting
• Experience working with diverse backgrounds of the College’s community, students and employees; demonstrated commitment to promoting access and diversity
• Current driver’s license, insurance, and access to a reliable automobile during work hours for travel between work locations

• College level coursework in bookkeeping or accounting
• Bilingual skills: oral and written fluency in English with fluency also in Spanish, Russian, Vietnamese, Mandarin, Cantonese, Somali, Arabic, or another language that meets community/department’s needs

Additional

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  Must be enrolled in the Oregon Central Background Registry prior to beginning employment and enrollment must be maintained throughout employment
• Recognizing and Reporting Child Abuse & Neglect training must be completed within 60 days of hire date

• Knowledge of basic office equipment, including multi-line phones, copiers
• Strong organizational skills
• Ability to prioritize tasks in order to meet changing deadlines
• Ability to pay close attention to details and maintain accuracy
• Knowledge of or ability to establish working relationships with staff
• High performance through creativity, positive spirit, and multi-tasking
• Ability to work effectively with diverse internal and external stakeholders
• High personal integrity and sound professional ethics
• Excellent interpersonal and written communication skills
• Computer proficiency in Microsoft Windows, Microsoft Office
• Intermediate skill level with Microsoft Excel with the ability to build spreadsheets, utilize formulas
• Knowledge of and commitment to the use of information technology

Works assigned schedule, and exhibits regular and predictable attendance. Work may require travel to off-campus locations (infrequently and with notice). Work is sometimes performed in an emotional and stressful environment. This position will start as 100% virtual and remote. A laptop will be provided for you. Transition plans for in-office work will be communicated and employees will be given at least a 30 day notice before any mandatory changes would be expected.

Important Information

• This position works a 0.98 FTE.

• This position is Grant-funded.

• Bilingual differential – This position automatically include a bilingual differential if applicant has one of the requisite languages.

If you require technical support with your account or application, please call 855-524-5627

The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.

Final candidates will be subject to a criminal background check as part of the employment process.

MHCC is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.

Mt. Hood Community College is an Equal Opportunity Employer that actively supports workforce diversity.