INNOCEAN USA, a full-service advertising agency located in Huntington Beach, CA is looking for a freelance Mid to Sr level Project Manager to join our growing team! This is an on-going, long-term freelance role. Ability to come into the office as needed, required.

Project Management oversees all projects within the agency from strategy and brief development through final production deliverable. The PM team leads highly complex, multi-channel, and one-off projects across all disciplines, all clients, as well as internal initiatives. The team liaises with Brand Management, Production, Creative and Studio through the project life with a focus on helping team deliver great creative work, that is on time, on budget and on strategy.

OVERVIEW

The PM will lead multi-channel projects across all disciplines, with the goal of ensuring timely input from agency subject matter experts in all areas required for successful delivery of the completed project.

DUTIES AND RESPONSIBILITIES

Guides project initiation:

• • Ensures all necessary project start requirements have been satisfied
  • Obtains resourcing from relevant department heads
  • Schedules kick off meetings to brief creative and creative service.

Facilitates the day-to-day deliverables of internal deadlines (based on client due dates) with a focus on stabilizing the shifting project triangle (scope, schedule, budget):

• • Creates and maintains project timeline, communicates daily action items via hot sheet and maintains status report for team meetings.
  • Manages project communications internally and between all departments. The Project Manager communicates directly with individual team members to reiterate the scheduled deliverables, relay revision requests, record the job’s progress, and to address obstacles as they arise.
  • Retains an overview of the project; tracks the milestones (as well as details) of project deliverables. Identifies scope creep (including re-brief, additional rounds or deliverables added after kick off).
  • Schedules internal review meetings between account, strategy, creative and creative services.
  • Ensures that team members are completing the appropriate check points throughout the process.
  • Confirming creative reviews, contact reports, pre-bids, shoot and production schedules are kept on track and key dates maintained in timeline. Obtains the required internal approvals for the copy, scripts, layouts, proofs, product and etc.

QUALIFICATIONS

Experience and Education

• The position requires 3+ years of well-rounded project management experience in an advertising agency, marketing/design firm or in-house brand creative dept.
• Cross-discipline experience is desired, but experience in one specific medium (broadcast, print or digital) will be considered.
• Bachelor’s degree in related field or equivalent experience.

Technical Knowledge

• Strong computer skills in Word, Excel and PowerPoint.
• Experience in Basecamp, Trello and Smartsheet for schedule development and milestone tracking.
• Experience in all the relevant social platforms

BENEFITS

• Access to medical, dental, vision and 401k plans

INNOCEAN USA’s top priority is the health and safety of our employees, their families, and the communities where they live and work. As part of our commitment to health and safety, we require all employees to be fully vaccinated against COVID-19. INNOCEAN USA offers a reasonable accommodation process for individuals who are unable to meet our vaccination requirement due to a disability, medical condition or sincerely held religious belief. INNOCEAN’s ability to make reasonable accommodation will vary based on the role in question.