Property and Facilities Support Specialist
Full Time
New York, NY
Posted
Job description
Overview:
This position is located in New York, NY. Responsibilities:
LMI is seeking a Property and Facilities Support Specialist to support the management of our DHS client's office space, warehouse, personal property and equipment. The ideal candidate should have experience supporting facilities/property management and office administration. Candidates must have the ability to obtain a government security clearance.
This position is located in New York, NY.
- Maintain property transaction records within the Sunflower Asset Management System (SAMS) in accordance with personal property asset management policies and procedures
- Assist with conducting inventories of property, tagging property, relocating and moving property as required; evaluate cause of any identified inventory discrepancies
- Conduct periodic reviews of personal property in storage areas; ensure accountability and supporting documentation remains in place
- Ensure that any lost, damaged, destroyed, and/or stolen items are properly reported on a Report of Survey (ROS) and that an administrative review is established, as appropriate
- Support development of property management policies and procedures
- Conduct internal property audits in coordination with the property team
- Host walkthroughs with third-party contractors for quarterly spot check sample inventory audits
- Resolve and close-out findings from prior internal property audits
- Identify and report any excess property to the appropriate POCs and coordinate disposition in accordance with procedures
- Support organization and management of office equipment
- Prepare and receive shipments, including preparation of shipment materials and coordinating pickup and delivery
- Receive and verify incoming shipments, deliver and store items as appropriate, and prepare and process all related paperwork
- Receive and distribute incoming mail
- Maintain property files and records on SharePoint in accordance with required quality management practices
- Escort contractors while they perform building repairs
- Operate motor vehicles for routine cleaning and maintenance services, and to transport staff and property
- Maintain storage areas and vehicle bays in a safe and orderly manner
- Minimum of a Bachelor's Degree and at least three years of relevant experience
- Strong MS Office skills (Word, Excel, PowerPoint)
- Basic understand of MS Teams and SharePoint
- A true team player who maintains a positive customer-service attitude
- Ability to effectively solve problems
- Organization and attention to detail
- Must have valid NYS driver's license
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