Job description

Aperto Property Management, Inc. is a growing Multifamily Property Management Company. We are currently seeking a qualified and experienced Administrative Assistant to join our corporate team in Irvine, CA.

In addition to the qualifications below, a qualified candidate will have administrative assistance and Human Resources assistance experience, and excellent time management skills, be a self-starter, team player, goal crusher and most importantly a positive can-do attitude!

Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Provides administrative assistance to the Human Resources Department.
• Collects data and creates reports.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Conduct data entry.
• Assist in the coordination of company and holiday events, corporate gift ordering and logistics.

Administrative Assistant Skills and Qualifications

Tax Credit or Project Based Section 8 knowledge

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Attention to detail

Teamwork

Resourcefulness

Flexibility

Excellent time management skills and ability to multi-task and prioritize work

Education and Experience Requirements

Tax Credit or Project-Based Section 8 experience required

Property Management experience required

High school diploma or equivalent education required

5 years of administrative assistant experience

3 years of Human Resources assistance experience

Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Yardi software experience, a plus

Knowledge of office management systems and procedures

If you are looking for the next exciting and challenging step in your career, Aperto Property Management is the place for you!

Aperto Property Management is a full-service, fee-based apartment management company for conventional and affordable multi-housing communities. At APM, our mission is to simply be the best apartment management company in the United States and to provide quality management, professional service, and superior operating results to our clients and residents.

We provide a workplace where our associates are empowered to take initiative, and there is a distinct culture of learning and development.

Aperto Property Management offers a full benefits package, including medical, dental, vision, and life insurance. We also offer long term disability, generous paid time off, 401K (with match), and more.

Aperto Property Management is an equal opportunity employer, and uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Do you have Tax Credit and Project-Based Section 8: 1 year (Required)
• Property Management: 2 years (Required)

Work Location: In person

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