Job description

Company Description
Le Penseur Group, LLC is a Property Management Group that performs full service property preservation for bank owned and real estate companies. We preserve and manage properties that have been foreclosed, vacant and/or abandoned. We services IL and IN areas.

Job Description
Job summary

To provide prompt and efficient executive level administrative support for Property Management department. This position will be part of team that is responsible for the day to day operations of one of the largest property preservation portfolio in the Chicagoland, South Suburban Counties of IL and Lake & Portage County IN.

Summary of essential job functions

This individual is responsible for administrative support for the functions of the Property Management Department and the Company overall. Set up and maintain accurate files and records that may be easily accessed by all. This would include but not be limited to the following:

Maintain correspondence files.

Setup and establish client files and client agreement files.

Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner.

Administer e-mails, send and forward to appropriate people.

Print out work orders for field crews.

Type and/or compose letters, meeting agendas, meeting minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, subcontractor agreements, Letters of Intent and other contracts as directed.

Photocopying, faxing, scanning and file administration as needed.

Assist the Property Management department with investor reports, projects and presentation.

Organize, research, and gather required data as necessary.

Provide assistance in preparing materials, compiling statistical information, and other special projects as required.

Must be proficient in Outlook, MS Word and Excel, and other similar computer programs.

Use of various software packages and visual aids to produce accurate documents, presentation materials, charts and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines.

Assemble and distribute all client documents received.

Scan all client documents into our network and prepare maintain the client file.

Accuracy and timeliness is extremely important to this process.

Greet visitors, screen incoming calls, schedule appointments, maintain calendar and play an active role in organizing and prioritizing its activities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Qualifications
Previous office experience preferred
Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)
Strong work ethic, positive attitude, and good judgement
Desire to work as part of a team with a strong focus on client needs
Excellent communication and listening abilities
Organizational skills; ability to manage projects effectively and on-time
Ability to exercise discretion and maintain confidentiality
Analytical and detail-oriented
Ability to handle multiple tasks/assignments
Punctual attendance

Additional Information
Schedule will fluctuate Monday through Friday from 7am through 5pm.
Pay is $18/hr depending on experience.

To apply

https://www.jotform.com/build/223567971984171

All your information will be kept confidential according to EEO guidelines.

Job Type: Full-time

Pay: From $18.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• East Hazel Crest, IL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 4 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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