Open Date

09/19/2022

Requisition Number

PRN32347B

Job Title

PS Medical Secretary

Working Title

PS Medical Secretary

Job Grade

UGR

FLSA Code

Nonexempt

Patient Sensitive Job Code?

Yes

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday-Friday 8:00am-5:00pm

VP Area

U of U Health - Academics

Department

00262 - Plastic & Reconstruct Surgery

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

18-22

Close Date

Open Until Filled

Yes

Job Summary

This position provides secretarial and administrative support in a hospital, clinic or laboratory environment. This position is not responsible for providing care to patients.

This position has the ability to telework remotely half time depending on the need of the division and clinical duties. An employee hired into this role will be responsible for providing space and networking and/or internet capabilities when working remotely at the telecommute location and agree to the terms of the University of Utah campus and Health Academics Telecommuting Agreement.

Responsibilities

Essential Functions
Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings, surgeries, and appointments.
Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.
Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
Schedules patients for laboratory tests, medical examinations and consultations.
Prepares and maintains accurate and orderly patient medical records.
Arranges or assists in arranging patient transportation.
Assists patients, patient families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.
Obtains pre-certifications as required by patient’s health care plan or managed care provider, when needed.
Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.

Knowledge / Skills / Abilities
Ability to perform the essential functions of the job as outlined above.
Demonstrated organizational, human relations, and effective communication skills.
Knowledge of medical terminology.
Strong word processing and spreadsheet software skills.
The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

Minimum Qualifications

Required
Two years of secretarial experience, or equivalency.
Successful completion of medical software training may be required by a certain date within some departments.

Preferred
Two years of experience in a hospital, clinic or laboratory setting.
Patient registration or related field experience.

Preferences

Type

Benefited Staff

Special Instructions Summary

Additional Information