Job description
Job Summary:
The Purchase Coordinator II assists with purchase orders, reviews invoices, monitors vendor invoicing, and takes a proactive role in continuous improvement of the ERP system. This position is full-time, remote.
Essential Functions:
- Assist with purchase orders(POs) by verifying accuracy of line details and price against executed contracts
- Process purchase requisitions and contract shells with appropriate cost center/ project and GL account coding
- Review and interpret contracts accurately to create purchase orders
- Verify receipt of goods and services in a timely manner
- Monitor vendor on time invoicing and accuracy; escalates as necessary to Vendor Management if chronic issues are identified
- Maintain open lines of communication by establishing and building relationships with internal customers and vendors
- Review invoices for price and/or quantity discrepancies and follow guidelines to resolve discrepancies, with a focus of reducing discrepancies
- Take a proactive role in continuous improvement of the ERP System and Purchasing processes
- Manage all coordination with Finance and Vendor Management for Purchasing and Accounts Payable procedures and processes
- Appropriately track expense details incurred but not yet paid and provide for financial monthly/ yearly results
- Manage and reconcile departmental spend within standard, blanket, or project purchase orders
- Support, review and manage renewal schedule for contracts with Business Owners and Vendor Management
- Maintain policy compliance for Purchase Orders
- Ensure timely closeout of Purchase Orders
- Appropriately identify goods and services that are subject to sales tax
- Reconcile monthly open POs for sufficient funding and/or closing
- Perform any other job related instruction as requested
Education and Experience:
- Associates degree or equivalent years of relevant work experience is required
- Minimum of three (3) years of experience in Sourcing, Accounts Payable, or Accounting is required
Competencies, Knowledge and Skills:
- Proficient in Microsoft Office products
- Excellent written and verbal communications skills
- Ability to communicate with all levels of management
- Strong sourcing or contract expertise and analytical skills
- Working knowledge of financial results and impacts
- Strong problem solving skills with attention to detail
- Familiarity with contracts and ability to understand and accurately interpret details
- Ability to develop, prioritize and accomplish goals
- Effective relationship management skills
- Effective listening and critical thinking skills
- Strong interpersonal skills and high level of professionalism
- Ability to work independently and within a team environment
- Demonstrated SAP or purchasing system knowledge including process/functionality and the ability to test new functionality
- Proactive and self-directed time management with the ability to multi-task in a fast-paced environment
Licensure and Certification:
- None
Working Conditions:
- General office environment; may be required to sit or stand for extended periods of time
Organization Level Competencies
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Leveraging Feedback
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Customer Orientation
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Valuing Differences
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Managing Work
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Earning Trust
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Quality Orientation
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Adaptability
-
Influencing
-
Collaborating
This job description is not all inclusive. CareSource reserves the right to amend this job description at any time. CareSource is an Equal Opportunity Employer, including disability and veteran status. We are committed to a diverse and inclusive work environment.
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