Budget Title: Senior Staff Assistant (SL-3)

Salary: $51,000 - $55,000

The Purchasing Assistant is a full-time professional position reporting directly to the Assistant Director of Procurement. The duties of the position include but are not limited to:

• Review all purchase orders over $2,500. Work with department on proper procedures involving the procurement of items over this dollar amount. Review requisition, and ensure quotes, bids and other backup documentation is submitted before approval. Oversee Purchase Order creation process.
• Run all service/emergency bids and contracts for the University. Work with Physical Facilities on prevailing wage schedules, advertise each contract, work with vendors for contract execution and university counsel's office as needed.
• Point person for vendor responsibility. This involves all procurements over $100,000. Follow up with vendor for any issues found in questionnaire or during research along with preparation of the vendor responsibility profile. Further, follow up with acquiring correct insurance forms for vendor file. Also perform vendor responsibility on all sub-contractors over $100,000 as well.
• Working with the Assistant Director of Purchasing on the development of IFB's and RFP's. This also includes helping make certain all documents are included in all packages submitted for approval to SUNY and OSC.
• Run BI reports to compile monthly statistics to track standard vouchers, travel vouchers, and P-Card spend.
• Develop training materials and speak at training sessions for departments. This includes PowerPoint presentations and handouts related to proper procurement in NYS.
• Maintenance and organization of Business Affairs departmental websites.

Visa sponsorship is not available for this position

• A Bachelor's Degree in a business-related field
• Personal computer literacy (Microsoft Office)
• Ability to communicate effectively, both orally and in writing and in front of small and large groups
• Detail-oriented with strong organizational skills and ability to independently prioritize workload and adapt to rapidly changing priorities
• Demonstrated ability to work independently, use initiative, follow through, and complete tasks in a timely manner

Preferred:

• Master's Degree in a business-related field
• Previous experience in a procurement position
• Previous experience and knowledge of NYS Purchasing Rules and Regulations

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.