The Purchasing Assistant & Travel Coordinator is part of the BMPN Administrative Unit which provides service to the departments of Biochemistry, Microbiology & Plant Pathology, Nematology, the Center of Conservation Biology & The Citrus Clonal Protection Program. Under General Direction of the Procurement Supervisor, responsible for processing a large volume of requisitions for a variety of materials, scientific and technical supplies and equipment. Determine and advise on best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services and mail services. Act as first point of contact with campus departments to respond to inquiries and reconcile discrepancies. Coordinate deliveries of equipment and services, handle administrative details and update data on-line for department equipment inventory and records. Process Facilities, equipment repair and maintenance orders in compliance with appropriate policies, guidelines and procedures. Provide support for the day-to-day various administrative support functions within the unit. Serve as iTravel Coordinator. Primary responsibilities include: preparing travel vouchers and check entertainment reimbursements for faculty, staff, students, and visitors. Following UC policy, obtain appropriate approvals and documentation as needed. As a member of the BMPN Business Office team, provide excellent front office customer service to faculty, staff, students, and visitors. The budgeted hiring range for this position is $51,385.68 - $60,343.20.

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Education Requirements

Demonstrated interpersonal skills to communicate and interact effectively and professionally with colleagues, faculty, students, international visitors, and diverse clientele.
Ability to interpret and apply complex policies; ability to research and analyze information to formulate and implement solutions to problems.
Skill in prioritizing assignments to complete work in a timely, organized, and accurate manner under the pressures of deadlines, interruptions, distractions and competing priorities and requirements.
Skill in creating and editing spreadsheets and reports using Word, Excel, or other software applications; skill in exporting/importing data from or to different software applications or data collection and retrieval; and experience with Internet search engines for data gathering purposes.
Ability to sit for long periods of time.
Skill in working independently, following through on assignments and setting priorities that accurately reflects the relative importance of job responsibilities.
Skill in accurate record keeping with strict attention to detail.
Demonstrated extensive and responsible purchasing and accounting experience in an online environment. Ability to analyze varying product and service features, prices and qualities, and determine the most cost effective purchase for the department.

Ability to lift 30lbs.

Skill and knowledge of UCRFS, UCRFS totals, eBuy, ePay, Concur, and other on-line accounting and purchasing systems.

Demonstrated knowledge of University financial policies and procedures.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.